Owner: farmer and host
Usually someone full timeThis one is done by a person.
Farm stay with rooms, restaurant and farm products
Map the work, assign responsibilities and assess where digital support could help. Adapt this starting structure to your team.
A typical Farm stay with rooms, restaurant and farm products with 8 people covers 13 functions.
Up to 9 functions are eligible for Digital Employee support, under a personโs supervision.
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Already up and running? The X-ray compares your real departments and positions with this typical company and creates only what is missing. Nothing you have is changed.
- dedicated
- 3
Functions someone does full time.
- hats
- 8
Functions carried by someone who already carries others.
- uncovered
- 1
Functions nobody does today.
- Outsourced
- 1
Functions entrusted to an external specialist.
How does it look at your place?
Set your team size and say who covers each function today. The four numbers update as you go. Nothing leaves this page until you sign up.
8 people
3
dedicated
8
hats
1
uncovered
1
Outsourced
Who does it at your place?
- Owner: farmer and hostTypical: Usually someone full time
- Rooms, breakfast and guest welcomeTypical: Usually someone full time
- Farm restaurant and events kitchenTypical: Usually someone full time
- Farm shop, online orders and product invoicingTypical: Usually a shared hat DE
- Pre-arrival messages, guest requests and post-stay follow-upTypical: Usually the owner, after hours DE
- Weddings, events, group requests and depositsTypical: Usually the owner, after hours DE
- Channel payouts, restaurant cash and reconciliationTypical: Usually the owner, after hours DE
- Licence, food safety, labels, pool and subsidies registerTypical: Usually the owner, after hours DE
- Social media and online reviewsTypical: Usually the owner, after hours DE
- Website, direct bookings and returning-guest newsletterTypical: Usually nobody DE
- Seasonal rota, hours and payroll inputsTypical: Usually the owner, after hours DE
- Supplier invoices, bank matching and payment packsTypical: Usually the owner, after hours DE
- External accountant and payroll consultantTypical: Usually outsourced
An estimate from your answers, not a diagnosis: the sign-up wizard lets you refine it hat by hat. Your answers stay in this browser tab only.
The functions
What a typical Farm stay with rooms, restaurant and farm products has to cover
Function by function: how it is usually covered, what hurts, and where a Digital Employee can take the hat under the supervision of whoever wears it today.
Owner and family
(1)
Rooms, table and events
(4)
Rooms, breakfast and guest welcome
Usually someone full timeThis one is done by a person.
Farm restaurant and events kitchen
Usually someone full timeThis one is done by a person.
Pre-arrival messages, guest requests and post-stay follow-up
Usually the owner, after hoursGuests write before arrival to ask about the pool, the animals and the dinner, and the answers are typed on the phone between the field and the kitchen.
Digital Employee ยท Support Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesWeddings, events, group requests and deposits
Usually the owner, after hoursWeddings and events are agreed on a walk around the property and the deposit is forgotten until the party does not confirm.
Digital Employee ยท Sales Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesShop and administration
(8)
Farm shop, online orders and product invoicing
Usually a shared hatThe farm products are sold in the shop, online and to a few restaurants, and the orders, the invoices and the stock live in a notebook.
Digital Employee ยท Support Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesChannel payouts, restaurant cash and reconciliation
Usually the owner, after hoursPlatform payouts, the restaurant cash and the shop are reconciled when the accountant asks, and the commission is checked never.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesLicence, food safety, labels, pool and subsidies register
Usually the owner, after hoursThe licence, the rural regulations, the food safety, the pool records, the labels and the subsidies have dates and reports in a drawer.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesSocial media and online reviews
Usually the owner, after hoursReviews are the farm stay's marketing and are answered at midnight; the social page shows last spring.
Digital Employee ยท Marketing Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesWebsite, direct bookings and returning-guest newsletter
Usually nobodyThe website shows last year's rates and the returning guests are never invited back, so the platforms take the commission twice.
Digital Employee ยท Marketing Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesSeasonal rota, hours and payroll inputs
Usually the owner, after hoursThe season rota is built in April and rebuilt every weekend; the hours for the payroll consultant are reconstructed at month end.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesSupplier invoices, bank matching and payment packs
Usually the owner, after hoursSupplier invoices for the kitchen, the rooms and the farm arrive on three channels and are paid when the reminder comes.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesExternal accountant and payroll consultant
Usually outsourcedThe books and the payroll are outsourced and fed in batches, and the agricultural tax regime makes every correction a call.
This one is done by a person.
The first week
What starts after the brief is complete, with every condition kept visible.
-
A task from the role brief
Once the brief is complete and the Digital Employee is active, Scovai creates a first task from the role definition. An incomplete brief never produces invented work.
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A useful daily summary
At 07:30 local time, supervisors and the workspace owner receive yesterday's work, open approvals, incidents, silence and spend. Empty days send no email, except for the quiet Monday check-in.
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Phone updates by choice
The push invitation appears only after the first approval request. If you do not enable it, the operational picture remains available in the email summary.
How it works
From a reference model to your structure
1
Start from the model
Sign up on the free AGENTIC plan with this blueprint preloaded. You confirm the profile and the functions; nothing is written until you apply.
Found your company 2
Assign the hats
Say who does what today. The mirror shows the load per person and the functions still uncovered, and marks where a Digital Employee is honestly proposable.
See how Digital Employees work 3
Hire from the marketplace
Explore Digital Employees by role and competence. Assign one only after choosing a seat, a clear brief and a human supervisor.
Browse the marketplace Questions
Straight answers
Who supervises the digital employees?
Each digital employee sits in a seat under a named person in the farm stay, usually the owner or the family member who runs the rooms. It covers an administrative or support function under that person's supervision, reports what it did, and stops whenever the supervisor says so. No digital employee sits in the professional core seat.
What does a digital employee never decide?
Anything the owner decides: rates and packages, a refund or a cancellation exception, an event and its price, a supplier, the rota, the farm production and the food safety, the answer to a complaint, and whatever its brief marks as reserved: payments, anything sent to an authority, any commitment to an agency or a wedding party. On those it prepares the work and asks before acting; the first message to any outside recipient is always a draft.
Where does it take its data from?
From the booking software and the channel manager, the platforms' extranets, the point of sale of the restaurant and the farm shop, the review sites, the supplier mailbox and the folders you connect to its seat, and from what the family tells it. It reads nothing you have not connected, contacts nobody you have not listed and handles personal data only within the systems you already use.
What does it cost?
Each digital employee is billed monthly by price band, shown in your currency on the marketplace before you claim a seat. You claim one seat at a time and can release it; there is no bundle price.
