Owner behind the counter
Usually someone full timeThis one is done by a person.
Cafรฉ and bar
Map the work, assign responsibilities and assess where digital support could help. Adapt this starting structure to your team.
A typical Cafรฉ and bar with 5 people covers 11 functions.
Up to 8 functions are eligible for Digital Employee support, under a personโs supervision.
Free AGENTIC plan. Your answers below travel with the link: no names, no free text.
Already up and running? The X-ray compares your real departments and positions with this typical company and creates only what is missing. Nothing you have is changed.
- dedicated
- 2
Functions someone does full time.
- hats
- 7
Functions carried by someone who already carries others.
- uncovered
- 1
Functions nobody does today.
- Outsourced
- 1
Functions entrusted to an external specialist.
How does it look at your place?
Set your team size and say who covers each function today. The four numbers update as you go. Nothing leaves this page until you sign up.
5 people
2
dedicated
7
hats
1
uncovered
1
Outsourced
Who does it at your place?
- Owner behind the counterTypical: Usually someone full time
- Baristas, terrace and kitchen cornerTypical: Usually someone full time
- Tray orders, terrace bookings and customer messagesTypical: Usually a shared hat DE
- Supplier invoices, bank matching and payment packsTypical: Usually the owner, after hours DE
- Routine orders and supplier follow-upTypical: Usually the owner, after hours DE
- Food safety records calendar, permits and licences registerTypical: Usually the owner, after hours DE
- Social media and online reviewsTypical: Usually the owner, after hours DE
- Till, card terminal and cash reconciliationTypical: Usually the owner, after hours DE
- Rota, hours and payroll inputsTypical: Usually the owner, after hours DE
- Hiring of baristas and weekend helpers and candidate screeningTypical: Usually nobody DE
- External accountant and payroll consultantTypical: Usually outsourced
An estimate from your answers, not a diagnosis: the sign-up wizard lets you refine it hat by hat. Your answers stay in this browser tab only.
The functions
What a typical Cafรฉ and bar has to cover
Function by function: how it is usually covered, what hurts, and where a Digital Employee can take the hat under the supervision of whoever wears it today.
Owner
(2)
Social media and online reviews
Usually the owner, after hoursThe social page is the bar's marketing and is updated at midnight; the reviews are answered by nobody.
Digital Employee ยท Marketing Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCounter, terrace and administration
(9)
Baristas, terrace and kitchen corner
Usually someone full timeThis one is done by a person.
Tray orders, terrace bookings and customer messages
Usually a shared hatThe office next door orders trays by message and the birthday aperitif is booked on a notepad; the message on Sunday has no owner on Monday.
Digital Employee ยท Support Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesSupplier invoices, bank matching and payment packs
Usually the owner, after hoursSuppliers deliver every morning and the invoices pile up by the till until Monday, and the short delivery is paid in full.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesRoutine orders and supplier follow-up
Usually the owner, after hoursThe coffee, the pastries and the drinks are reordered when the shelf is empty, and the supplier who did not deliver is called at seven.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesFood safety records calendar, permits and licences register
Usually the owner, after hoursThe food safety records are filled in when the inspector announces a visit, and the outdoor seating permit renews when the fine arrives.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesTill, card terminal and cash reconciliation
Usually the owner, after hoursThe till, the card terminal and the bank agree when the accountant asks, and the tray orders for the offices are invoiced when the office asks.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesRota, hours and payroll inputs
Usually the owner, after hoursThe rota is the owner's Sunday and the hours for the payroll consultant are reconstructed at month end.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesHiring of baristas and weekend helpers and candidate screening
Usually nobodyFinding a barista for the summer is a search through the regulars, and the applications get no answer.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesExternal accountant and payroll consultant
Usually outsourcedThe books and the payroll are outsourced and fed in batches of receipts, and the corrections come back at the quarter.
This one is done by a person.
The first week
What starts after the brief is complete, with every condition kept visible.
-
A task from the role brief
Once the brief is complete and the Digital Employee is active, Scovai creates a first task from the role definition. An incomplete brief never produces invented work.
-
A useful daily summary
At 07:30 local time, supervisors and the workspace owner receive yesterday's work, open approvals, incidents, silence and spend. Empty days send no email, except for the quiet Monday check-in.
-
Phone updates by choice
The push invitation appears only after the first approval request. If you do not enable it, the operational picture remains available in the email summary.
How it works
From a reference model to your structure
1
Start from the model
Sign up on the free AGENTIC plan with this blueprint preloaded. You confirm the profile and the functions; nothing is written until you apply.
Found your company 2
Assign the hats
Say who does what today. The mirror shows the load per person and the functions still uncovered, and marks where a Digital Employee is honestly proposable.
See how Digital Employees work 3
Hire from the marketplace
Explore Digital Employees by role and competence. Assign one only after choosing a seat, a clear brief and a human supervisor.
Browse the marketplace Questions
Straight answers
Who supervises the digital employees?
Each digital employee sits in a seat under a named person in the bar, usually the owner. It covers an administrative or support function under that person's supervision, reports what it did, and stops whenever the supervisor says so. No digital employee sits in the professional core seat.
What does a digital employee never decide?
Anything the owner decides: the menu and the prices, a supplier order outside the routine, a refund, the rota, a hire, an answer to a complaint, the food safety and the licences, and whatever its brief marks as reserved: payments, anything sent to an authority. On those it prepares the work and asks before acting; the first message to any outside recipient is always a draft.
Where does it take its data from?
From the point of sale, the supplier portals, the messaging channels, the social pages, the bank and the folders you connect to its seat, and from what the owner and the baristas tell it. It reads nothing you have not connected, contacts nobody you have not listed and handles personal data only within the systems you already use.
What does it cost?
Each digital employee is billed monthly by price band, shown in your currency on the marketplace before you claim a seat. You claim one seat at a time and can release it; there is no bundle price.
