Owner and school director
Usually someone full timeThis one is done by a person.
Driving school
Map the work, assign responsibilities and assess where digital support could help. Adapt this starting structure to your team.
A typical Driving school with 6 people covers 11 functions.
Up to 8 functions are eligible for Digital Employee support, under a personโs supervision.
Free AGENTIC plan. Your answers below travel with the link: no names, no free text.
Already up and running? The X-ray compares your real departments and positions with this typical company and creates only what is missing. Nothing you have is changed.
- dedicated
- 4
Functions someone does full time.
- hats
- 4
Functions carried by someone who already carries others.
- uncovered
- 2
Functions nobody does today.
- Outsourced
- 1
Functions entrusted to an external specialist.
How does it look at your place?
Set your team size and say who covers each function today. The four numbers update as you go. Nothing leaves this page until you sign up.
6 people
4
dedicated
4
hats
2
uncovered
1
Outsourced
Who does it at your place?
- Owner and school directorTypical: Usually someone full time
- Driving instructors and theory teacherTypical: Usually someone full time
- Student files, exam applications and authority deadlinesTypical: Usually someone full time DE
- Front desk: enrolments, lesson bookings and exam schedulingTypical: Usually someone full time DE
- Instalments, desk cash and collectionsTypical: Usually the owner, after hours DE
- Vehicles, instructor licences and school authorisation registerTypical: Usually the owner, after hours DE
- Social media and online reviewsTypical: Usually the owner, after hours DE
- Courses calendar, website and company offersTypical: Usually nobody DE
- Hiring of instructors and candidate screeningTypical: Usually nobody DE
- Vehicles, fuel and maintenance suppliersTypical: Usually the owner, after hours DE
- External accountant of the schoolTypical: Usually outsourced
An estimate from your answers, not a diagnosis: the sign-up wizard lets you refine it hat by hat. Your answers stay in this browser tab only.
The functions
What a typical Driving school has to cover
Function by function: how it is usually covered, what hurts, and where a Digital Employee can take the hat under the supervision of whoever wears it today.
Owner and instructors
(4)
Driving instructors and theory teacher
Usually someone full timeThis one is done by a person.
Social media and online reviews
Usually the owner, after hoursThe social page is the school's marketing and is updated when a student passes; the reviews are answered by nobody.
Digital Employee ยท Marketing Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCourses calendar, website and company offers
Usually nobodyThe theory course dates are on the door and the website shows last year's prices; the companies that could send drivers are never written to.
Digital Employee ยท Marketing Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesFront desk and files
(7)
Student files, exam applications and authority deadlines
Usually someone full timeEvery licence is a file with dates the authority sets, and the exam application is filed at the last day with a document missing.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesFront desk: enrolments, lesson bookings and exam scheduling
Usually someone full timeTwo people in shifts enrol, book the lessons on a paper agenda, schedule the exams and answer the phone, and the no-show is discovered when the car waits.
Digital Employee ยท Administration Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesInstalments, desk cash and collections
Usually the owner, after hoursPayments are in instalments at the desk and the student who owes two lessons keeps booking; the bank is reconciled when the accountant asks.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesVehicles, instructor licences and school authorisation register
Usually the owner, after hoursVehicle inspections, insurance and dual-control certifications, the instructors' licences and the school's authorisation have dates in a drawer.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesHiring of instructors and candidate screening
Usually nobodyAn instructor's notice empties a car for months, and the search runs through the other schools.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesVehicles, fuel and maintenance suppliers
Usually the owner, after hoursThe cars are serviced when they fail, and the fuel and the maintenance invoices are paid when the reminder comes.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesExternal accountant of the school
Usually outsourcedThe school's books are outsourced and fed in batches of desk receipts, and the corrections come back at the quarter.
This one is done by a person.
The first week
What starts after the brief is complete, with every condition kept visible.
-
A task from the role brief
Once the brief is complete and the Digital Employee is active, Scovai creates a first task from the role definition. An incomplete brief never produces invented work.
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A useful daily summary
At 07:30 local time, supervisors and the workspace owner receive yesterday's work, open approvals, incidents, silence and spend. Empty days send no email, except for the quiet Monday check-in.
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Phone updates by choice
The push invitation appears only after the first approval request. If you do not enable it, the operational picture remains available in the email summary.
How it works
From a reference model to your structure
1
Start from the model
Sign up on the free AGENTIC plan with this blueprint preloaded. You confirm the profile and the functions; nothing is written until you apply.
Found your company 2
Assign the hats
Say who does what today. The mirror shows the load per person and the functions still uncovered, and marks where a Digital Employee is honestly proposable.
See how Digital Employees work 3
Hire from the marketplace
Explore Digital Employees by role and competence. Assign one only after choosing a seat, a clear brief and a human supervisor.
Browse the marketplace Questions
Straight answers
Who supervises the digital employees?
Each digital employee sits in a seat under a named person in the school, usually the owner or the front desk. It covers an administrative or support function under that person's supervision, reports what it did, and stops whenever the supervisor says so. No digital employee sits in the professional core seat.
What does a digital employee never decide?
Anything the owner and the instructors decide: a student ready for the exam, a lesson plan, a price or a discount, a refund, an exam application, a vehicle out of service, a hire, an answer to the licensing authority, and whatever its brief marks as reserved: payments, anything sent to the authority, any access to a student's file. On those it prepares the work and asks before acting; the first message to any outside recipient is always a draft.
Where does it take its data from?
From the driving school management software, the licensing authority portal, the booking channels, the bank, the mailbox and the folders you connect to its seat, and from what the owner and the instructors tell it. It reads nothing you have not connected, contacts nobody you have not listed and handles personal data only within the systems you already use.
What does it cost?
Each digital employee is billed monthly by price band, shown in your currency on the marketplace before you claim a seat. You claim one seat at a time and can release it; there is no bundle price.
