Owner and general manager
Usually someone full timeThis one is done by a person.
Manufacturing company
Connect production planning, quality checks, supplier follow-up and shipping documents. Clarify responsibilities between the shop floor, purchasing, customer service and administration.
A typical Manufacturing SME with 25 people covers 18 functions.
Up to 13 functions are eligible for Digital Employee support, under a personโs supervision.
Free AGENTIC plan. Your answers below travel with the link: no names, no free text.
Already up and running? The X-ray compares your real departments and positions with this typical company and creates only what is missing. Nothing you have is changed.
- dedicated
- 6
Functions someone does full time.
- hats
- 7
Functions carried by someone who already carries others.
- uncovered
- 4
Functions nobody does today.
- Outsourced
- 1
Functions entrusted to an external specialist.
How does it look at your place?
Set your team size and say who covers each function today. The four numbers update as you go. Nothing leaves this page until you sign up.
25 people
6
dedicated
7
hats
4
uncovered
1
Outsourced
Who does it at your place?
- Owner and general managerTypical: Usually someone full time
- Plant manager: production planning and schedulingTypical: Usually someone full time
- Production operators and shift leadsTypical: Usually someone full time
- Machine maintenance and instrument calibration scheduleTypical: Usually a shared hat DE
- Quality management: ISO 9001 registers, non-conformities and supplier ratingsTypical: Usually someone full time DE
- Purchasing and supplier delivery follow-upTypical: Usually a shared hat DE
- Warehouse, stock levels and goods receiptTypical: Usually a shared hat
- Shipping, transport booking and delivery documentsTypical: Usually a shared hat DE
- Quotations, order intake and order confirmationsTypical: Usually a shared hat DE
- Technical office: drawings, CAD and bills of materialsTypical: Usually someone full time
- Customer care, order status and complaintsTypical: Usually nobody DE
- Invoicing, electronic invoicing and collectionsTypical: Usually someone full time DE
- Supplier invoice intake and payment schedulingTypical: Usually a shared hat DE
- Payroll handoff, contracts and HR administrationTypical: Usually outsourced DE
- Health and safety: training deadlines, medical checks and protective equipment registerTypical: Usually the owner, after hours DE
- Hiring of operators and techniciansTypical: Usually nobody DE
- Marketing: website, catalogue and trade fairsTypical: Usually nobody DE
- Management reporting: margins, costs and cashTypical: Usually nobody DE
An estimate from your answers, not a diagnosis: the sign-up wizard lets you refine it hat by hat. Your answers stay in this browser tab only.
The functions
What a typical Manufacturing SME has to cover
Function by function: how it is usually covered, what hurts, and where a Digital Employee can take the hat under the supervision of whoever wears it today.
Management and administration
(7)
Invoicing, electronic invoicing and collections
Usually someone full timeOne clerk issues invoices, chases payments and answers the bank.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesSupplier invoice intake and payment scheduling
Usually a shared hatSupplier invoices are matched to orders at month end, and early-payment discounts are missed.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesPayroll handoff, contracts and HR administration
Usually outsourcedThe payroll consultant calls every month for the same attendance sheets and the same missing documents.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesHealth and safety: training deadlines, medical checks and protective equipment register
Usually the owner, after hoursSafety training expiry dates and medical check-ups are tracked on a printout in the owner's office.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesHiring of operators and technicians
Usually nobodyOperators are found through the shift leads' contacts, and a vacancy stays open for months.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesManagement reporting: margins, costs and cash
Usually nobodyProduct margins are estimated from the last price list, and cash is checked on the bank app.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesProduction
(2)
Plant manager: production planning and scheduling
Usually someone full timeThis one is done by a person.
Production operators and shift leads
Usually someone full timeThis one is done by a person.
Quality and maintenance
(2)
Machine maintenance and instrument calibration schedule
Usually a shared hatThe maintenance technician is also the forklift driver, and calibration dates hang on a wall calendar.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesQuality management: ISO 9001 registers, non-conformities and supplier ratings
Usually someone full timeThe quality technician also inspects incoming goods, so the audit evidence is assembled the week before the audit.
Digital Employee ยท Administration Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesPurchasing, warehouse and logistics
(3)
Purchasing and supplier delivery follow-up
Usually a shared hatDelivery dates are chased by phone, one supplier at a time, by whoever notices the line is about to stop.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesWarehouse, stock levels and goods receipt
Usually a shared hatStock counts happen when a part runs out.
This one is done by a person.
Shipping, transport booking and delivery documents
Usually a shared hatTransport documents are typed twice, once for the carrier and once for the invoice.
Digital Employee ยท Administration Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesSales and technical office
(4)
Quotations, order intake and order confirmations
Usually a shared hatQuotes are priced by the owner from memory and confirmed by email when the owner is back from the plant.
Digital Employee ยท Sales Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesTechnical office: drawings, CAD and bills of materials
Usually someone full timeThis one is done by a person.
Customer care, order status and complaints
Usually nobodyOrder status calls reach the plant manager's mobile, and complaints are handled by whoever answered.
Digital Employee ยท Support Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesMarketing: website, catalogue and trade fairs
Usually nobodyThe product catalogue is a PDF from 2019, and the trade fair stand is organised the month before.
Digital Employee ยท Marketing Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesThe first week
What starts after the brief is complete, with every condition kept visible.
-
A task from the role brief
Once the brief is complete and the Digital Employee is active, Scovai creates a first task from the role definition. An incomplete brief never produces invented work.
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A useful daily summary
At 07:30 local time, supervisors and the workspace owner receive yesterday's work, open approvals, incidents, silence and spend. Empty days send no email, except for the quiet Monday check-in.
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Phone updates by choice
The push invitation appears only after the first approval request. If you do not enable it, the operational picture remains available in the email summary.
How it works
From a reference model to your structure
1
Start from the model
Sign up on the free AGENTIC plan with this blueprint preloaded. You confirm the profile and the functions; nothing is written until you apply.
Found your company 2
Assign the hats
Say who does what today. The mirror shows the load per person and the functions still uncovered, and marks where a Digital Employee is honestly proposable.
See how Digital Employees work 3
Hire from the marketplace
Explore Digital Employees by role and competence. Assign one only after choosing a seat, a clear brief and a human supervisor.
Browse the marketplace Questions
Straight answers
Who supervises the digital employees?
Each digital employee sits in a seat under a named person: the owner, the plant manager, the quality technician or the clerk. It covers an office function under that person's supervision, reports what it did, and stops whenever the supervisor says so. Nothing on the production floor is a digital employee's seat.
What does a digital employee never decide?
Whatever its brief marks as reserved: prices and payment terms, purchases and payments, hiring and personnel decisions, quality dispositions and any commitment to a customer or supplier. On those it prepares the work and asks before acting.
Where does it take its data from?
From the ERP, the electronic invoicing hub, mailboxes, calendars and document folders you connect to its seat, and from what your team tells it. It reads nothing you have not connected and contacts nobody you have not listed.
What does it cost?
Each digital employee is billed monthly by price band, shown in your currency on the marketplace before you claim a seat. You claim one seat at a time and can release it; there is no bundle price.
