Head teacher and school director
Usually someone full timeThis one is done by a person.
Private school and nursery
Map the work, assign responsibilities and assess where digital support could help. Adapt this starting structure to your team.
A typical Private school and nursery with 35 people covers 12 functions.
Up to 8 functions are eligible for Digital Employee support, under a personโs supervision.
Free AGENTIC plan. Your answers below travel with the link: no names, no free text.
Already up and running? The X-ray compares your real departments and positions with this typical company and creates only what is missing. Nothing you have is changed.
- dedicated
- 5
Functions someone does full time.
- hats
- 5
Functions carried by someone who already carries others.
- uncovered
- 1
Functions nobody does today.
- Outsourced
- 1
Functions entrusted to an external specialist.
How does it look at your place?
Set your team size and say who covers each function today. The four numbers update as you go. Nothing leaves this page until you sign up.
35 people
5
dedicated
5
hats
1
uncovered
1
Outsourced
Who does it at your place?
- Head teacher and school directorTypical: Usually someone full time
- Teachers and assistants: nursery, infant and primary sectionsTypical: Usually someone full time
- Enrolments, waiting list, fees and direct debitsTypical: Usually someone full time DE
- Family communications, consents, authorisations and daily recordsTypical: Usually someone full time DE
- Kitchen, special diets and food safetyTypical: Usually someone full time
- Grants, ministry filings, safety and qualifications registerTypical: Usually a shared hat DE
- Teacher contracts, rota, training hours and payroll inputsTypical: Usually a shared hat DE
- Hiring of teachers and assistants and candidate screeningTypical: Usually a shared hat DE
- Open days, website and school newsletterTypical: Usually nobody DE
- Building, suppliers and service contractsTypical: Usually the owner, after hours DE
- Supplier invoices, bank matching and payment packsTypical: Usually a shared hat DE
- External accountant and payroll consultantTypical: Usually outsourced
An estimate from your answers, not a diagnosis: the sign-up wizard lets you refine it hat by hat. Your answers stay in this browser tab only.
The functions
What a typical Private school and nursery has to cover
Function by function: how it is usually covered, what hurts, and where a Digital Employee can take the hat under the supervision of whoever wears it today.
Head teacher
(1)
Sections: nursery, infant and primary
(1)
Teachers and assistants: nursery, infant and primary sections
Usually someone full timeThis one is done by a person.
Secretariat and administration
(9)
Enrolments, waiting list, fees and direct debits
Usually someone full timeThe waiting list lives in a spreadsheet, fees arrive by debit and transfer and the family two months behind is called by the head teacher.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesFamily communications, consents, authorisations and daily records
Usually someone full timeAttendance, consents, allergies and pick-up authorisations are on paper per class, communications go out on three channels and the reply arrives on a fourth.
Digital Employee ยท Support Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesGrants, ministry filings, safety and qualifications register
Usually a shared hatGrants have applications, reports and deadlines in binders; the safety documents and the teachers' qualifications have dates in a shared sheet.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesTeacher contracts, rota, training hours and payroll inputs
Usually a shared hatThirty-five contracts, the substitutes, the training hours and the hours for the payroll consultant are the secretariat's last week of the month.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesHiring of teachers and assistants and candidate screening
Usually a shared hatHiring teachers and assistants is a search in August through the training schools, and the applications get no answer.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesOpen days, website and school newsletter
Usually nobodyOpen days and the website are the school's marketing and happen when the coordinator has a week; the newsletter to the families never started.
Digital Employee ยท Marketing Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesBuilding, suppliers and service contracts
Usually the owner, after hoursCleaning, maintenance, the alarm and the software contracts renew by silence, and the caretaker fixes what he can.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesSupplier invoices, bank matching and payment packs
Usually a shared hatSupplier invoices for the kitchen, the building and the materials arrive on three channels and are checked by whoever received the goods.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesExternal accountant and payroll consultant
Usually outsourcedThe books and the payroll of thirty-five people are outsourced and fed in monthly batches, and the school regimes make every correction a call.
This one is done by a person.
Kitchen, building and after-school
(1)
Kitchen, special diets and food safety
Usually someone full timeThis one is done by a person.
The first week
What starts after the brief is complete, with every condition kept visible.
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A task from the role brief
Once the brief is complete and the Digital Employee is active, Scovai creates a first task from the role definition. An incomplete brief never produces invented work.
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A useful daily summary
At 07:30 local time, supervisors and the workspace owner receive yesterday's work, open approvals, incidents, silence and spend. Empty days send no email, except for the quiet Monday check-in.
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Phone updates by choice
The push invitation appears only after the first approval request. If you do not enable it, the operational picture remains available in the email summary.
How it works
From a reference model to your structure
1
Start from the model
Sign up on the free AGENTIC plan with this blueprint preloaded. You confirm the profile and the functions; nothing is written until you apply.
Found your company 2
Assign the hats
Say who does what today. The mirror shows the load per person and the functions still uncovered, and marks where a Digital Employee is honestly proposable.
See how Digital Employees work 3
Hire from the marketplace
Explore Digital Employees by role and competence. Assign one only after choosing a seat, a clear brief and a human supervisor.
Browse the marketplace Questions
Straight answers
Who supervises the digital employees?
Each digital employee sits in a seat under a named person in the school, usually the head teacher or the school secretary. It covers an administrative or support function under that person's supervision, reports what it did, and stops whenever the supervisor says so. No digital employee sits in the professional core seat.
What does a digital employee never decide?
Anything the head teacher and the teachers decide: a child's education and care, an enrolment accepted, an answer to a family about their child, a fee reduction, a hire, a safety measure, the answer to an inspection, and whatever its brief marks as reserved: payments, anything sent to the ministry or the municipality, any access to a child's file. On those it prepares the work and asks before acting; the first message to any outside recipient is always a draft.
Where does it take its data from?
From the school management software, the fees and direct debit system, the ministry and municipal portals, the mailbox and the folders you connect to its seat, and from what the secretariat and the head teacher tell it. Children's files are read only where the seat is authorised and never by a digital employee on its own. It reads nothing you have not connected, contacts nobody you have not listed and handles personal data only within the systems you already use.
What does it cost?
Each digital employee is billed monthly by price band, shown in your currency on the marketplace before you claim a seat. You claim one seat at a time and can release it; there is no bundle price.
