Founder and managing director
Usually someone full timeThis one is done by a person.
Creative and communication agency
Map the work, assign responsibilities and assess where digital support could help. Adapt this starting structure to your team.
A typical Creative and communication agency with 25 people covers 16 functions.
Up to 11 functions are eligible for Digital Employee support, under a personโs supervision.
Free AGENTIC plan. Your answers below travel with the link: no names, no free text.
Already up and running? The X-ray compares your real departments and positions with this typical company and creates only what is missing. Nothing you have is changed.
- dedicated
- 10
Functions someone does full time.
- hats
- 3
Functions carried by someone who already carries others.
- uncovered
- 2
Functions nobody does today.
- Outsourced
- 1
Functions entrusted to an external specialist.
How does it look at your place?
Set your team size and say who covers each function today. The four numbers update as you go. Nothing leaves this page until you sign up.
25 people
10
dedicated
3
hats
2
uncovered
1
Outsourced
Who does it at your place?
- Founder and managing directorTypical: Usually someone full time
- Creative director, designers and art directorsTypical: Usually someone full time
- Copywriters: concepts, copy and content productionTypical: Usually someone full time DE
- Account managers: briefs, client relationship and approvalsTypical: Usually someone full time
- Developers: digital production and websitesTypical: Usually someone full time
- Project managers: board, milestones and statusTypical: Usually someone full time DE
- New business: prospecting, qualification and pitch pipelineTypical: Usually someone full time DE
- Studio marketing: case studies, awards and socialTypical: Usually a shared hat DE
- Time capture, milestone billing and collectionsTypical: Usually someone full time DE
- Freelancers, suppliers and production purchasingTypical: Usually someone full time DE
- Contracts, usage rights and licences registerTypical: Usually a shared hat DE
- Client onboarding and brief intakeTypical: Usually nobody DE
- HR administration, contracts and payroll handoffTypical: Usually someone full time DE
- Hiring of designers, copywriters and account managers and candidate screeningTypical: Usually a shared hat DE
- Monthly reporting and KPIsTypical: Usually nobody DE
- External accountant and payroll consultantTypical: Usually outsourced
An estimate from your answers, not a diagnosis: the sign-up wizard lets you refine it hat by hat. Your answers stay in this browser tab only.
The functions
What a typical Creative and communication agency has to cover
Function by function: how it is usually covered, what hurts, and where a Digital Employee can take the hat under the supervision of whoever wears it today.
Founder and heads
(1)
Creative and production
(3)
Creative director, designers and art directors
Usually someone full timeThis one is done by a person.
Copywriters: concepts, copy and content production
Usually someone full timeThree copywriters write the concepts and the monthly content of six retained clients, and the adaptations and versions eat the days that should go to the ideas.
Digital Employee ยท Marketing Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesDevelopers: digital production and websites
Usually someone full timeThis one is done by a person.
Client services and project management
(2)
Account managers: briefs, client relationship and approvals
Usually someone full timeThis one is done by a person.
Client onboarding and brief intake
Usually nobodyBriefs arrive by email and are understood in the third meeting; the onboarding of a new client is improvised in the first week.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesNew business and studio marketing
(2)
New business: prospecting, qualification and pitch pipeline
Usually someone full timeThe new-business lead runs the pipeline alone and the leads from the website and the awards are answered late.
Digital Employee ยท Sales Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesStudio marketing: case studies, awards and social
Usually a shared hatThe case studies the pitches need are rebuilt every time, and the awards entries are written the night before the deadline.
Digital Employee ยท Marketing Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesOperations, finance and people
(8)
Project managers: board, milestones and status
Usually someone full timeTwo project managers rebuild the board for twenty projects every Friday from the designers' folders, and the slip is discovered at the client review.
Digital Employee ยท Administration Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesTime capture, milestone billing and collections
Usually someone full timeHours are tracked late and billed at milestones the client questions, and the finance desk chases the timesheets at month end and the clients at quarter end.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesFreelancers, suppliers and production purchasing
Usually someone full timeThe studio runs on freelancers whose invoices, day rates and availability are reconciled at the quarter, and the printer is chosen the day before.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesContracts, usage rights and licences register
Usually a shared hatContracts and usage rights are the studio manager's drawer, and the photo licence is checked after the campaign is live.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesHR administration, contracts and payroll handoff
Usually someone full timeTwenty-five contracts, the freelancers' paperwork and the hours for the payroll consultant are the HR person's last week of the month.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesHiring of designers, copywriters and account managers and candidate screening
Usually a shared hatHiring designers is a permanent search through the portfolios, and the applications get no answer.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesMonthly reporting and KPIs
Usually nobodyThe founder reads utilisation, margin per account and cash from three tools that never agree.
Digital Employee ยท Administration Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesExternal accountant and payroll consultant
Usually outsourcedThe books and the payroll are outsourced and fed in monthly batches, and the corrections come back at the quarter.
This one is done by a person.
The first week
What starts after the brief is complete, with every condition kept visible.
-
A task from the role brief
Once the brief is complete and the Digital Employee is active, Scovai creates a first task from the role definition. An incomplete brief never produces invented work.
-
A useful daily summary
At 07:30 local time, supervisors and the workspace owner receive yesterday's work, open approvals, incidents, silence and spend. Empty days send no email, except for the quiet Monday check-in.
-
Phone updates by choice
The push invitation appears only after the first approval request. If you do not enable it, the operational picture remains available in the email summary.
How it works
From a reference model to your structure
1
Start from the model
Sign up on the free AGENTIC plan with this blueprint preloaded. You confirm the profile and the functions; nothing is written until you apply.
Found your company 2
Assign the hats
Say who does what today. The mirror shows the load per person and the functions still uncovered, and marks where a Digital Employee is honestly proposable.
See how Digital Employees work 3
Hire from the marketplace
Explore Digital Employees by role and competence. Assign one only after choosing a seat, a clear brief and a human supervisor.
Browse the marketplace Questions
Straight answers
Who supervises the digital employees?
Each digital employee sits in a seat under a named person in the agency, usually the founder, the creative director or the head of client services. It covers an administrative or support function under that person's supervision, reports what it did, and stops whenever the supervisor says so. No digital employee sits in the professional core seat.
What does a digital employee never decide?
Anything a creative or an account lead signs: a concept, a design, a copy that goes to a client, a pitch and its price, a commitment on a date, and whatever its brief marks as reserved: fees and discounts, usage rights, anything published under a client's name. On those it prepares the work and asks before acting; the first message to any outside recipient is always a draft.
Where does it take its data from?
From the project and time tracking tools, the CRM, the asset and document folders, the mailbox and the calendars you connect to its seat, and from what the creatives and the account leads tell it. It reads nothing you have not connected, contacts nobody you have not listed and handles personal data only within the systems you already use.
What does it cost?
Each digital employee is billed monthly by price band, shown in your currency on the marketplace before you claim a seat. You claim one seat at a time and can release it; there is no bundle price.
