Owner
Usually someone full timeThis one is done by a person.
Restaurant
Map the work, assign responsibilities and assess where digital support could help. Adapt this starting structure to your team.
A typical Restaurant with 25 people covers 13 functions.
Up to 9 functions are eligible for Digital Employee support, under a personโs supervision.
Free AGENTIC plan. Your answers below travel with the link: no names, no free text.
Already up and running? The X-ray compares your real departments and positions with this typical company and creates only what is missing. Nothing you have is changed.
- dedicated
- 5
Functions someone does full time.
- hats
- 5
Functions carried by someone who already carries others.
- uncovered
- 2
Functions nobody does today.
- Outsourced
- 1
Functions entrusted to an external specialist.
How does it look at your place?
Set your team size and say who covers each function today. The four numbers update as you go. Nothing leaves this page until you sign up.
25 people
5
dedicated
5
hats
2
uncovered
1
Outsourced
Who does it at your place?
- OwnerTypical: Usually someone full time
- Head chef and kitchen: menu, production and food safetyTypical: Usually someone full time
- Restaurant manager, waiters and barTypical: Usually someone full time
- Reservations, confirmations and guest messagesTypical: Usually someone full time DE
- Rota, hours and payroll inputsTypical: Usually someone full time DE
- Events, group dinners and depositsTypical: Usually a shared hat DE
- Supplier invoices, bank matching and payment packsTypical: Usually a shared hat DE
- Food safety records calendar, licences and inspections registerTypical: Usually a shared hat DE
- Social media and online reviewsTypical: Usually a shared hat DE
- Website, newsletter and seasonal campaignsTypical: Usually nobody DE
- Hiring of waiters, cooks and seasonal staff and candidate screeningTypical: Usually a shared hat DE
- Monthly reporting and KPIsTypical: Usually nobody DE
- External accountant and payroll consultantTypical: Usually outsourced
An estimate from your answers, not a diagnosis: the sign-up wizard lets you refine it hat by hat. Your answers stay in this browser tab only.
The functions
What a typical Restaurant has to cover
Function by function: how it is usually covered, what hurts, and where a Digital Employee can take the hat under the supervision of whoever wears it today.
Owner and management
(1)
Kitchen
(1)
Head chef and kitchen: menu, production and food safety
Usually someone full timeThis one is done by a person.
Floor, bar, reservations and events
(3)
Restaurant manager, waiters and bar
Usually someone full timeThis one is done by a person.
Reservations, confirmations and guest messages
Usually someone full timeReservations from the phone, three platforms and the website are reconciled on paper before each service, and the no-shows of Saturday are found at eight.
Digital Employee ยท Support Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesEvents, group dinners and deposits
Usually a shared hatEvents are the best margin and are handled by the manager between two services, with deposits chased by memory.
Digital Employee ยท Sales Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesAdministration
(8)
Rota, hours and payroll inputs
Usually someone full timeThe rota for twenty people is a spreadsheet rebuilt every week, and the hours for the payroll consultant are reconstructed at month end from it.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesSupplier invoices, bank matching and payment packs
Usually a shared hatTwenty invoices a week are checked by whoever signed the delivery note, and the short delivery is paid in full.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesFood safety records calendar, licences and inspections register
Usually a shared hatThe food safety records are the sous chef's last job of the night, and the terrace permit and the fire safety checks renew when the fine arrives.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesSocial media and online reviews
Usually a shared hatReviews and the social page are the restaurant's marketing and are answered at one in the morning by the manager.
Digital Employee ยท Marketing Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesWebsite, newsletter and seasonal campaigns
Usually nobodyThe website shows last season's menu and the newsletter to the regulars goes out when the manager has a morning.
Digital Employee ยท Marketing Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesHiring of waiters, cooks and seasonal staff and candidate screening
Usually a shared hatSeasonal hiring is a permanent search through the staff's contacts and the platforms, and the applications get no answer.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesMonthly reporting and KPIs
Usually nobodyThe owner reads covers, food cost and labour cost from the point of sale, the invoices and the rota, and the three never agree.
Digital Employee ยท Administration Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesExternal accountant and payroll consultant
Usually outsourcedThe books and the payroll are outsourced and fed in monthly batches, and the corrections come back at the quarter.
This one is done by a person.
The first week
What starts after the brief is complete, with every condition kept visible.
-
A task from the role brief
Once the brief is complete and the Digital Employee is active, Scovai creates a first task from the role definition. An incomplete brief never produces invented work.
-
A useful daily summary
At 07:30 local time, supervisors and the workspace owner receive yesterday's work, open approvals, incidents, silence and spend. Empty days send no email, except for the quiet Monday check-in.
-
Phone updates by choice
The push invitation appears only after the first approval request. If you do not enable it, the operational picture remains available in the email summary.
How it works
From a reference model to your structure
1
Start from the model
Sign up on the free AGENTIC plan with this blueprint preloaded. You confirm the profile and the functions; nothing is written until you apply.
Found your company 2
Assign the hats
Say who does what today. The mirror shows the load per person and the functions still uncovered, and marks where a Digital Employee is honestly proposable.
See how Digital Employees work 3
Hire from the marketplace
Explore Digital Employees by role and competence. Assign one only after choosing a seat, a clear brief and a human supervisor.
Browse the marketplace Questions
Straight answers
Who supervises the digital employees?
Each digital employee sits in a seat under a named person in the restaurant, usually the owner or the restaurant manager. It covers an administrative or support function under that person's supervision, reports what it did, and stops whenever the supervisor says so. No digital employee sits in the professional core seat.
What does a digital employee never decide?
Anything the owner or the chef decides: the menu, the prices, a refund, a supplier, the rota, an answer to a complaint about food or a person, the food safety records, and whatever its brief marks as reserved: payments, anything sent to an authority, any commitment on an event. On those it prepares the work and asks before acting; the first message to any outside recipient is always a draft.
Where does it take its data from?
From the reservations and point-of-sale system, the supplier and delivery platform portals, the review sites, the mailbox and the folders you connect to its seat, and from what the owner and the manager tell it. It reads nothing you have not connected, contacts nobody you have not listed and handles personal data only within the systems you already use.
What does it cost?
Each digital employee is billed monthly by price band, shown in your currency on the marketplace before you claim a seat. You claim one seat at a time and can release it; there is no bundle price.
