Shop owner: buying, selling and the numbers
Usually someone full timeThis one is done by a person.
Independent retail shop
Map the work, assign responsibilities and assess where digital support could help. Adapt this starting structure to your team.
A typical Independent retail shop with 5 people covers 12 functions.
Up to 9 functions are eligible for Digital Employee support, under a personโs supervision.
Free AGENTIC plan. Your answers below travel with the link: no names, no free text.
Already up and running? The X-ray compares your real departments and positions with this typical company and creates only what is missing. Nothing you have is changed.
- dedicated
- 3
Functions someone does full time.
- hats
- 6
Functions carried by someone who already carries others.
- uncovered
- 2
Functions nobody does today.
- Outsourced
- 1
Functions entrusted to an external specialist.
How does it look at your place?
Set your team size and say who covers each function today. The four numbers update as you go. Nothing leaves this page until you sign up.
5 people
3
dedicated
6
hats
2
uncovered
1
Outsourced
Who does it at your place?
- Shop owner: buying, selling and the numbersTypical: Usually someone full time
- Sales staff: floor, advice and customer requestsTypical: Usually someone full time
- Stockroom: arrivals, online orders and stock countsTypical: Usually someone full time DE
- Reorder proposals and supplier ordersTypical: Usually the owner, after hours DE
- Supplier invoices, bank matching and payment packsTypical: Usually the owner, after hours DE
- Gift cards, loyalty card and cash reconciliationTypical: Usually the owner, after hours DE
- Social media and online reviewsTypical: Usually the owner, after hours DE
- Promotions, customer newsletter and season launchesTypical: Usually nobody DE
- Rota, hours and payroll inputsTypical: Usually the owner, after hours DE
- Hiring of sales staff and Saturday helpers and candidate screeningTypical: Usually nobody DE
- Licences, safety checks and sale regulations registerTypical: Usually the owner, after hours DE
- External accountant and payroll consultantTypical: Usually outsourced
An estimate from your answers, not a diagnosis: the sign-up wizard lets you refine it hat by hat. Your answers stay in this browser tab only.
The functions
What a typical Independent retail shop has to cover
Function by function: how it is usually covered, what hurts, and where a Digital Employee can take the hat under the supervision of whoever wears it today.
Owner
(1)
Shop floor
(1)
Sales staff: floor, advice and customer requests
Usually someone full timeThis one is done by a person.
Stockroom and back office
(10)
Stockroom: arrivals, online orders and stock counts
Usually someone full timeThe point of sale counts the sales and the stockroom counts the boxes, and the two agree at the yearly inventory; online orders wait between deliveries.
Digital Employee ยท Support Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesReorder proposals and supplier orders
Usually the owner, after hoursReorders during the season are decided when the shelf is empty, and the supplier's confirmation is chased when the customer asks again.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesSupplier invoices, bank matching and payment packs
Usually the owner, after hoursSupplier invoices pile up in the back office until the owner does the accounts on Monday, and the short delivery is paid in full.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesGift cards, loyalty card and cash reconciliation
Usually the owner, after hoursGift cards and the loyalty card are counted on paper, and the till, the card terminal and the bank agree when the accountant asks.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesSocial media and online reviews
Usually the owner, after hoursThe social page and the shop window are the marketing, updated at night; the reviews are answered by nobody.
Digital Employee ยท Marketing Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesPromotions, customer newsletter and season launches
Usually nobodyThe promotions are decided on the day and the newsletter never started; the season launch is a sign in the window.
Digital Employee ยท Marketing Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesRota, hours and payroll inputs
Usually the owner, after hoursThe rota is the owner's Sunday and the hours for the payroll consultant are reconstructed at month end.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesHiring of sales staff and Saturday helpers and candidate screening
Usually nobodyFinding a Saturday helper is a search through the customers' children, and the applications get no answer.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesLicences, safety checks and sale regulations register
Usually the owner, after hoursThe licences, the safety checks and the sale regulations have dates in a drawer, and the fine arrives first.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesExternal accountant and payroll consultant
Usually outsourcedThe books and the payroll are outsourced and fed in batches of receipts, and the corrections come back at the quarter.
This one is done by a person.
The first week
What starts after the brief is complete, with every condition kept visible.
-
A task from the role brief
Once the brief is complete and the Digital Employee is active, Scovai creates a first task from the role definition. An incomplete brief never produces invented work.
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A useful daily summary
At 07:30 local time, supervisors and the workspace owner receive yesterday's work, open approvals, incidents, silence and spend. Empty days send no email, except for the quiet Monday check-in.
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Phone updates by choice
The push invitation appears only after the first approval request. If you do not enable it, the operational picture remains available in the email summary.
How it works
From a reference model to your structure
1
Start from the model
Sign up on the free AGENTIC plan with this blueprint preloaded. You confirm the profile and the functions; nothing is written until you apply.
Found your company 2
Assign the hats
Say who does what today. The mirror shows the load per person and the functions still uncovered, and marks where a Digital Employee is honestly proposable.
See how Digital Employees work 3
Hire from the marketplace
Explore Digital Employees by role and competence. Assign one only after choosing a seat, a clear brief and a human supervisor.
Browse the marketplace Questions
Straight answers
Who supervises the digital employees?
Each digital employee sits in a seat under a named person in the shop, usually the owner. It covers an administrative or support function under that person's supervision, reports what it did, and stops whenever the supervisor says so. No digital employee sits in the professional core seat.
What does a digital employee never decide?
Anything the owner decides: the assortment and the prices, a supplier order outside the routine, a discount or a refund, the rota, a hire, an answer to a complaint, and whatever its brief marks as reserved: payments, anything sent to an authority. On those it prepares the work and asks before acting; the first message to any outside recipient is always a draft.
Where does it take its data from?
From the point-of-sale and stock software, the supplier portals, the messaging channels, the social pages, the bank and the folders you connect to its seat, and from what the owner and the staff tell it. It reads nothing you have not connected, contacts nobody you have not listed and handles personal data only within the systems you already use.
What does it cost?
Each digital employee is billed monthly by price band, shown in your currency on the marketplace before you claim a seat. You claim one seat at a time and can release it; there is no bundle price.
