Owner psychologist and psychotherapist
Usually someone full timeThis one is done by a person.
Psychology and psychotherapy practice
Map the work, assign responsibilities and assess where digital support could help. Adapt this starting structure to your team.
A typical Psychology and psychotherapy practice with 4 people covers 9 functions.
Up to 6 functions are eligible for Digital Employee support, under a personโs supervision.
Free AGENTIC plan. Your answers below travel with the link: no names, no free text.
Already up and running? The X-ray compares your real departments and positions with this typical company and creates only what is missing. Nothing you have is changed.
- dedicated
- 3
Functions someone does full time.
- hats
- 3
Functions carried by someone who already carries others.
- uncovered
- 2
Functions nobody does today.
- Outsourced
- 1
Functions entrusted to an external specialist.
How does it look at your place?
Set your team size and say who covers each function today. The four numbers update as you go. Nothing leaves this page until you sign up.
4 people
3
dedicated
3
hats
2
uncovered
1
Outsourced
Who does it at your place?
- Owner psychologist and psychotherapistTypical: Usually someone full time
- Associate psychologists: sessions, assessments and reportsTypical: Usually someone full time
- Session reminders, waiting list and missed-session flagsTypical: Usually nobody DE
- Receipts, health card system submissions and collectionsTypical: Usually a shared hat DE
- Front desk, bookings and the psychologists' agendasTypical: Usually someone full time DE
- Registrations, training credits, report deadlines and privacy registerTypical: Usually the owner, after hours DE
- Website, referrer updates and newsletterTypical: Usually nobody DE
- Rooms, software and test licences contractsTypical: Usually the owner, after hours DE
- External accountant of the practiceTypical: Usually outsourced
An estimate from your answers, not a diagnosis: the sign-up wizard lets you refine it hat by hat. Your answers stay in this browser tab only.
The functions
What a typical Psychology and psychotherapy practice has to cover
Function by function: how it is usually covered, what hurts, and where a Digital Employee can take the hat under the supervision of whoever wears it today.
Psychologists
(3)
Associate psychologists: sessions, assessments and reports
Usually someone full timeThis one is done by a person.
Website, referrer updates and newsletter
Usually nobodyThe website shows the practice's photo from five years ago and the newsletter to referrers never started.
Digital Employee ยท Marketing Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesFront office and administration
(6)
Session reminders, waiting list and missed-session flags
Usually nobodyThe no-show is discovered when the room stays empty, and the client who stops halfway through a therapy is noticed a month later.
Digital Employee ยท Administration Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesReceipts, health card system submissions and collections
Usually a shared hatReceipts are entered in the health card system in batches at month end, and the errors are found by the clients when their deduction is wrong.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesFront desk, bookings and the psychologists' agendas
Usually someone full timeA part-time secretary books three agendas, receipts and answers the phone in the mornings, and the afternoon calls go to voicemail.
Digital Employee ยท Administration Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesRegistrations, training credits, report deadlines and privacy register
Usually the owner, after hoursReport deadlines for schools and courts live in the psychologists' heads, and the registrations, the credits and the privacy paperwork are in a binder.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesRooms, software and test licences contracts
Usually the owner, after hoursContracts for the rooms, the software and the tests renew by silence.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesExternal accountant of the practice
Usually outsourcedThe practice's books are outsourced and fed in batches, and the corrections come back at the quarter.
This one is done by a person.
The first week
What starts after the brief is complete, with every condition kept visible.
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A task from the role brief
Once the brief is complete and the Digital Employee is active, Scovai creates a first task from the role definition. An incomplete brief never produces invented work.
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A useful daily summary
At 07:30 local time, supervisors and the workspace owner receive yesterday's work, open approvals, incidents, silence and spend. Empty days send no email, except for the quiet Monday check-in.
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Phone updates by choice
The push invitation appears only after the first approval request. If you do not enable it, the operational picture remains available in the email summary.
How it works
From a reference model to your structure
1
Start from the model
Sign up on the free AGENTIC plan with this blueprint preloaded. You confirm the profile and the functions; nothing is written until you apply.
Found your company 2
Assign the hats
Say who does what today. The mirror shows the load per person and the functions still uncovered, and marks where a Digital Employee is honestly proposable.
See how Digital Employees work 3
Hire from the marketplace
Explore Digital Employees by role and competence. Assign one only after choosing a seat, a clear brief and a human supervisor.
Browse the marketplace Questions
Straight answers
Who supervises the digital employees?
Each digital employee sits in a seat under a named person in the practice, usually the owner psychologist. It covers an administrative or support function under that person's supervision, reports what it did, and stops whenever the supervisor says so. No digital employee sits in the professional core seat.
What does a digital employee never decide?
Anything a psychologist is responsible for: a session, an assessment, a report, an answer to a client about their therapy, a contact with a family or a school, and whatever its brief marks as reserved: prices and refunds, anything sent to an authority or an insurer, any access to a clinical record. On those it prepares the work and asks before acting; the first message to any outside recipient is always a draft.
Where does it take its data from?
From the practice management software, the booking channel, the health card receipts system, the mailbox and the folders you connect to its seat, and from what the psychologists tell it. Clinical records and session notes are never read by a digital employee. It reads nothing you have not connected, contacts nobody you have not listed and handles personal data only within the systems you already use.
What does it cost?
Each digital employee is billed monthly by price band, shown in your currency on the marketplace before you claim a seat. You claim one seat at a time and can release it; there is no bundle price.
