Owner and traffic manager
Usually someone full timeThis one is done by a person.
Road transport company
Map the work, assign responsibilities and assess where digital support could help. Adapt this starting structure to your team.
A typical Road transport company with 6 people covers 11 functions.
Up to 8 functions are eligible for Digital Employee support, under a personโs supervision.
Free AGENTIC plan. Your answers below travel with the link: no names, no free text.
Already up and running? The X-ray compares your real departments and positions with this typical company and creates only what is missing. Nothing you have is changed.
- dedicated
- 2
Functions someone does full time.
- hats
- 7
Functions carried by someone who already carries others.
- uncovered
- 1
Functions nobody does today.
- Outsourced
- 1
Functions entrusted to an external specialist.
How does it look at your place?
Set your team size and say who covers each function today. The four numbers update as you go. Nothing leaves this page until you sign up.
6 people
2
dedicated
7
hats
1
uncovered
1
Outsourced
Who does it at your place?
- Owner and traffic managerTypical: Usually someone full time
- DriversTypical: Usually someone full time
- Transport notes to invoices and collectionsTypical: Usually the owner, after hours DE
- Driving times, tachograph, licences and fleet compliance registerTypical: Usually the owner, after hours DE
- Fuel cards, tolls, drivers' expenses and fleet costs reconciliationTypical: Usually the owner, after hours DE
- Rate requests, freight exchanges and follow-upTypical: Usually the owner, after hours DE
- Fleet maintenance, tyres and suppliersTypical: Usually the owner, after hours DE
- Driver contracts, payroll inputs and allowancesTypical: Usually the owner, after hours DE
- Hiring of drivers and candidate screeningTypical: Usually nobody DE
- Claims, damages and customer issuesTypical: Usually the owner, after hours DE
- External accountant and payroll consultantTypical: Usually outsourced
An estimate from your answers, not a diagnosis: the sign-up wizard lets you refine it hat by hat. Your answers stay in this browser tab only.
The functions
What a typical Road transport company has to cover
Function by function: how it is usually covered, what hurts, and where a Digital Employee can take the hat under the supervision of whoever wears it today.
Owner and traffic
(3)
Rate requests, freight exchanges and follow-up
Usually the owner, after hoursRates are agreed on the phone, the exchanges are checked when the truck is already empty and the forwarder who asked for a rate is answered late.
Digital Employee ยท Sales Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesClaims, damages and customer issues
Usually the owner, after hoursClaims for damaged loads are handled by phone and forgotten, and the insurer file is opened when the customer deducts from the invoice.
Digital Employee ยท Support Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesDrivers
(1)
Drivers
Usually someone full timeThis one is done by a person.
Office and administration
(7)
Transport notes to invoices and collections
Usually the owner, after hoursTransport notes reach the office a week later, the invoice follows the delivery by two weeks and the forwarder pays at ninety days.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesDriving times, tachograph, licences and fleet compliance register
Usually the owner, after hoursDriving times, tachograph downloads, licences, vehicle inspections, insurance and the community licence have dates the owner keeps in memory.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesFuel cards, tolls, drivers' expenses and fleet costs reconciliation
Usually the owner, after hoursFuel cards, tolls and the drivers' expenses are reconciled at the quarter, and the cost per truck is a guess.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesFleet maintenance, tyres and suppliers
Usually the owner, after hoursTrucks are maintained when they break, and the tyre and workshop invoices are paid when the reminder comes.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesDriver contracts, payroll inputs and allowances
Usually the owner, after hoursSix contracts, the drivers' allowances and the hours for the payroll consultant are the owner's Sunday.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesHiring of drivers and candidate screening
Usually nobodyFinding a driver is a search through the truck stops, and the applications get no answer.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesExternal accountant and payroll consultant
Usually outsourcedThe books and the payroll are outsourced and fed in batches, and the transport regimes make every correction a call.
This one is done by a person.
The first week
What starts after the brief is complete, with every condition kept visible.
-
A task from the role brief
Once the brief is complete and the Digital Employee is active, Scovai creates a first task from the role definition. An incomplete brief never produces invented work.
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A useful daily summary
At 07:30 local time, supervisors and the workspace owner receive yesterday's work, open approvals, incidents, silence and spend. Empty days send no email, except for the quiet Monday check-in.
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Phone updates by choice
The push invitation appears only after the first approval request. If you do not enable it, the operational picture remains available in the email summary.
How it works
From a reference model to your structure
1
Start from the model
Sign up on the free AGENTIC plan with this blueprint preloaded. You confirm the profile and the functions; nothing is written until you apply.
Found your company 2
Assign the hats
Say who does what today. The mirror shows the load per person and the functions still uncovered, and marks where a Digital Employee is honestly proposable.
See how Digital Employees work 3
Hire from the marketplace
Explore Digital Employees by role and competence. Assign one only after choosing a seat, a clear brief and a human supervisor.
Browse the marketplace Questions
Straight answers
Who supervises the digital employees?
Each digital employee sits in a seat under a named person in the company, usually the owner or the traffic manager. It covers an administrative or support function under that person's supervision, reports what it did, and stops whenever the supervisor says so. No digital employee sits in the professional core seat.
What does a digital employee never decide?
Anything the owner and the traffic manager decide: a rate, a load accepted, a route and a driver assigned, a driving time exception, a claim on a damaged load, a subcontracted carrier, a hire, and whatever its brief marks as reserved: payments, anything sent to an authority, an insurer or a customer about money. On those it prepares the work and asks before acting; the first message to any outside recipient is always a draft.
Where does it take its data from?
From the transport management software, the telematics, the fuel cards, the customer portals, the bank, the mailbox and the folders you connect to its seat, and from what the traffic manager and administration tell it. It reads nothing you have not connected, contacts nobody you have not listed and handles personal data only within the systems you already use.
What does it cost?
Each digital employee is billed monthly by price band, shown in your currency on the marketplace before you claim a seat. You claim one seat at a time and can release it; there is no bundle price.
