Partners who sign
Usually someone full timeThis one is done by a person.
Engineering, architecture and surveying practice
Map the work, assign responsibilities and assess where digital support could help. Adapt this starting structure to your team.
A typical Engineering, architecture and surveying practice with 25 people covers 17 functions.
Up to 11 functions are eligible for Digital Employee support, under a personโs supervision.
Free AGENTIC plan. Your answers below travel with the link: no names, no free text.
Already up and running? The X-ray compares your real departments and positions with this typical company and creates only what is missing. Nothing you have is changed.
- dedicated
- 8
Functions someone does full time.
- hats
- 5
Functions carried by someone who already carries others.
- uncovered
- 3
Functions nobody does today.
- Outsourced
- 1
Functions entrusted to an external specialist.
How does it look at your place?
Set your team size and say who covers each function today. The four numbers update as you go. Nothing leaves this page until you sign up.
25 people
8
dedicated
5
hats
3
uncovered
1
Outsourced
Who does it at your place?
- Partners who signTypical: Usually someone full time
- Project leads: scope, milestones and client relationshipTypical: Usually someone full time
- Designers and engineers: design, calculations and permit filesTypical: Usually someone full time
- Site managers: site supervision and safety coordinationTypical: Usually someone full time
- Surveys, cadastral and land registry filingsTypical: Usually someone full time
- Front office, phone and the partners' agendasTypical: Usually someone full time DE
- Permits, filings and certifications registerTypical: Usually a shared hat DE
- Project tracking, milestones and status reportsTypical: Usually a shared hat DE
- Tenders, public procurement and bid filesTypical: Usually someone full time DE
- Milestone billing and collectionsTypical: Usually someone full time DE
- Subcontractor and supplier invoices and payment packsTypical: Usually a shared hat DE
- Client engagement, fee letter and project openingTypical: Usually nobody DE
- Portfolio, website and project storiesTypical: Usually nobody DE
- Hiring of engineers and designers and candidate screeningTypical: Usually a shared hat DE
- People administration, contracts and payroll handoffTypical: Usually a shared hat DE
- Monthly reporting and KPIsTypical: Usually nobody DE
- External accountant of the studioTypical: Usually outsourced
An estimate from your answers, not a diagnosis: the sign-up wizard lets you refine it hat by hat. Your answers stay in this browser tab only.
The functions
What a typical Engineering, architecture and surveying practice has to cover
Function by function: how it is usually covered, what hurts, and where a Digital Employee can take the hat under the supervision of whoever wears it today.
Partners and studio direction
(2)
Portfolio, website and project stories
Usually nobodyThe website shows projects from five years ago, and the references the tenders need are rebuilt for every bid.
Digital Employee ยท Marketing Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesDesign, structures and building services
(2)
Project leads: scope, milestones and client relationship
Usually someone full timeThis one is done by a person.
Designers and engineers: design, calculations and permit files
Usually someone full timeThis one is done by a person.
Sites, safety and surveys
(2)
Site managers: site supervision and safety coordination
Usually someone full timeThis one is done by a person.
Surveys, cadastral and land registry filings
Usually someone full timeThis one is done by a person.
Front office and clients
(2)
Front office, phone and the partners' agendas
Usually someone full timeOne front office routes the calls of sixty projects and the agendas of two partners and three leads, and the client who calls twice gets the voicemail.
Digital Employee ยท Administration Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesClient engagement, fee letter and project opening
Usually nobodyA project opens on a fee letter copied from the last one, and the documents the permit needs are asked for one at a time.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesAdministration and tenders
(9)
Permits, filings and certifications register
Usually a shared hatSixty projects carry sixty permit chains kept in the leads' spreadsheets, and the partners learn of a missed integration term from the client.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesProject tracking, milestones and status reports
Usually a shared hatThe board is in each lead's head; milestones slip quietly and the portfolio view is rebuilt for every partners' meeting.
Digital Employee ยท Administration Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesTenders, public procurement and bid files
Usually someone full timeThe tender desk reads forty notices a week and the partners decide at night; a formal exclusion for a missing document happens every year.
Digital Employee ยท Sales Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesMilestone billing and collections
Usually someone full timeMilestone invoices are prepared from what the leads remember, and the overdue list is a surprise at the quarter.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesSubcontractor and supplier invoices and payment packs
Usually a shared hatSubcontractor invoices for calculations, geology and reports are paid when the client pays, and the double payment is found by the accountant.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesHiring of engineers and designers and candidate screening
Usually a shared hatHiring engineers is a permanent search through the universities and the leads' contacts, and the projects slip while the seats are empty.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesPeople administration, contracts and payroll handoff
Usually a shared hatTwenty-five contracts, the safety training certificates and the hours for the payroll consultant are administration's last week of the month.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesMonthly reporting and KPIs
Usually nobodyThe partners decide on margin per project from spreadsheets that never agree with the invoices.
Digital Employee ยท Administration Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesExternal accountant of the studio
Usually outsourcedThe studio's books are outsourced and fed in monthly batches, and the corrections come back at the quarter.
This one is done by a person.
The first week
What starts after the brief is complete, with every condition kept visible.
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A task from the role brief
Once the brief is complete and the Digital Employee is active, Scovai creates a first task from the role definition. An incomplete brief never produces invented work.
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A useful daily summary
At 07:30 local time, supervisors and the workspace owner receive yesterday's work, open approvals, incidents, silence and spend. Empty days send no email, except for the quiet Monday check-in.
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Phone updates by choice
The push invitation appears only after the first approval request. If you do not enable it, the operational picture remains available in the email summary.
How it works
From a reference model to your structure
1
Start from the model
Sign up on the free AGENTIC plan with this blueprint preloaded. You confirm the profile and the functions; nothing is written until you apply.
Found your company 2
Assign the hats
Say who does what today. The mirror shows the load per person and the functions still uncovered, and marks where a Digital Employee is honestly proposable.
See how Digital Employees work 3
Hire from the marketplace
Explore Digital Employees by role and competence. Assign one only after choosing a seat, a clear brief and a human supervisor.
Browse the marketplace Questions
Straight answers
Who supervises the digital employees?
Each digital employee sits in a seat under a named person in the studio, usually the principal or the project lead. It covers an administrative or support function under that person's supervision, reports what it did, and stops whenever the supervisor says so. No digital employee sits in the professional core seat.
What does a digital employee never decide?
Anything a registered professional signs: a design, a calculation, a permit application, a site report, a safety plan, a certification, and whatever its brief marks as reserved: fees and estimates, dates promised to a client, anything sent to a municipality, an authority or a public client. On those it prepares the work and asks before acting; the first message to any outside recipient is always a draft.
Where does it take its data from?
From the project management software, the municipal and authority portals, the procurement portals, the mailbox and the folders you connect to its seat, and from what the designers and the site managers tell it. It reads nothing you have not connected, contacts nobody you have not listed and handles personal data only within the systems you already use.
What does it cost?
Each digital employee is billed monthly by price band, shown in your currency on the marketplace before you claim a seat. You claim one seat at a time and can release it; there is no bundle price.
