Owner and general manager
Usually someone full timeThis one is done by a person.
Wholesale distributor
Map the work, assign responsibilities and assess where digital support could help. Adapt this starting structure to your team.
A typical Wholesale distributor with 25 people covers 15 functions.
Up to 10 functions are eligible for Digital Employee support, under a personโs supervision.
Free AGENTIC plan. Your answers below travel with the link: no names, no free text.
Already up and running? The X-ray compares your real departments and positions with this typical company and creates only what is missing. Nothing you have is changed.
- dedicated
- 8
Functions someone does full time.
- hats
- 5
Functions carried by someone who already carries others.
- uncovered
- 1
Functions nobody does today.
- Outsourced
- 1
Functions entrusted to an external specialist.
How does it look at your place?
Set your team size and say who covers each function today. The four numbers update as you go. Nothing leaves this page until you sign up.
25 people
8
dedicated
5
hats
1
uncovered
1
Outsourced
Who does it at your place?
- Owner and general managerTypical: Usually someone full time
- Sales manager and field agentsTypical: Usually someone full time
- Order entry, order checks and customer portalTypical: Usually someone full time DE
- Warehouse: receiving, picking, stock and returnsTypical: Usually someone full time
- Drivers and delivery routesTypical: Usually someone full time
- Credit control, overdue follow-up and collectionsTypical: Usually a shared hat DE
- Purchasing: reorder proposals, supplier orders and promotionsTypical: Usually someone full time DE
- Invoicing, transport documents and returns reconciliationTypical: Usually someone full time DE
- Customer service: delivery issues, returns and disputesTypical: Usually someone full time DE
- Licences, fleet, food safety and warehouse safety registerTypical: Usually the owner, after hours DE
- People administration, contracts and payroll handoffTypical: Usually a shared hat DE
- Hiring of drivers, warehouse staff and agents and candidate screeningTypical: Usually a shared hat DE
- Customer newsletter, promotions and catalogueTypical: Usually nobody DE
- Monthly reporting and KPIsTypical: Usually a shared hat DE
- External accountant and payroll consultantTypical: Usually outsourced
An estimate from your answers, not a diagnosis: the sign-up wizard lets you refine it hat by hat. Your answers stay in this browser tab only.
The functions
What a typical Wholesale distributor has to cover
Function by function: how it is usually covered, what hurts, and where a Digital Employee can take the hat under the supervision of whoever wears it today.
Owner and management
(1)
Sales, order entry and customer service
(4)
Sales manager and field agents
Usually someone full timeThis one is done by a person.
Order entry, order checks and customer portal
Usually someone full timeOrders arrive by phone, agent, mail, chat and a portal half the customers use, and inside sales retype them into the ERP with the wrong price.
Digital Employee ยท Support Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCustomer service: delivery issues, returns and disputes
Usually someone full timeThe customer who calls about a wrong delivery or an invoice is transferred three times and the driver discovers the missing case at the customer.
Digital Employee ยท Support Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCustomer newsletter, promotions and catalogue
Usually nobodyThe promotions reach the customers when an agent remembers, and the catalogue on the portal shows last year's prices.
Digital Employee ยท Marketing Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesWarehouse, purchasing and deliveries
(3)
Warehouse: receiving, picking, stock and returns
Usually someone full timeThis one is done by a person.
Drivers and delivery routes
Usually someone full timeThis one is done by a person.
Purchasing: reorder proposals, supplier orders and promotions
Usually someone full timePurchasing reorders when the foreman shouts, and the suppliers' promotions reach the customers when someone remembers.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesAdministration, credit and invoicing
(7)
Credit control, overdue follow-up and collections
Usually a shared hatCredit limits exist on paper, the customer who pays at ninety days keeps ordering and collections are the owner's Saturday calls.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesInvoicing, transport documents and returns reconciliation
Usually someone full timeSupplier invoices, transport documents and returns are reconciled a month later, and the credit note for the refused cases is the customer's next dispute.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesLicences, fleet, food safety and warehouse safety register
Usually the owner, after hoursFleet inspections, cold chain checks, warehouse safety and the drivers' cards have dates the owner keeps in a diary, and the fine arrives first.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesPeople administration, contracts and payroll handoff
Usually a shared hatTwenty-five contracts, the drivers' cards, the training certificates and the hours for the payroll consultant are administration's last week of the month.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesHiring of drivers, warehouse staff and agents and candidate screening
Usually a shared hatHiring drivers and warehouse staff is a permanent search, and the applications from the platforms get no answer.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesMonthly reporting and KPIs
Usually a shared hatThe owner reads margin, stock and overdue from three reports that never agree, and the pack is rebuilt every Monday by hand.
Digital Employee ยท Administration Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesExternal accountant and payroll consultant
Usually outsourcedThe books and the payroll are outsourced and fed in monthly batches, and the corrections come back at the quarter.
This one is done by a person.
The first week
What starts after the brief is complete, with every condition kept visible.
-
A task from the role brief
Once the brief is complete and the Digital Employee is active, Scovai creates a first task from the role definition. An incomplete brief never produces invented work.
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A useful daily summary
At 07:30 local time, supervisors and the workspace owner receive yesterday's work, open approvals, incidents, silence and spend. Empty days send no email, except for the quiet Monday check-in.
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Phone updates by choice
The push invitation appears only after the first approval request. If you do not enable it, the operational picture remains available in the email summary.
How it works
From a reference model to your structure
1
Start from the model
Sign up on the free AGENTIC plan with this blueprint preloaded. You confirm the profile and the functions; nothing is written until you apply.
Found your company 2
Assign the hats
Say who does what today. The mirror shows the load per person and the functions still uncovered, and marks where a Digital Employee is honestly proposable.
See how Digital Employees work 3
Hire from the marketplace
Explore Digital Employees by role and competence. Assign one only after choosing a seat, a clear brief and a human supervisor.
Browse the marketplace Questions
Straight answers
Who supervises the digital employees?
Each digital employee sits in a seat under a named person in the company, usually the owner, the sales manager or the administration manager. It covers an administrative or support function under that person's supervision, reports what it did, and stops whenever the supervisor says so. No digital employee sits in the professional core seat.
What does a digital employee never decide?
Anything the owner and the managers decide: prices, discounts and credit limits, a supplier, a purchase order, a route, a hire, an answer to a dispute, and whatever its brief marks as reserved: payments, anything sent to a customer about money owed, anything sent to an authority. On those it prepares the work and asks before acting; the first message to any outside recipient is always a draft.
Where does it take its data from?
From the ERP and the warehouse system, the bank, the supplier and customer portals, the mailbox and the folders you connect to its seat, and from what the managers tell it. It reads nothing you have not connected, contacts nobody you have not listed and handles personal data only within the systems you already use.
What does it cost?
Each digital employee is billed monthly by price band, shown in your currency on the marketplace before you claim a seat. You claim one seat at a time and can release it; there is no bundle price.
