Owner and winemaker
Usually someone full timeThis one is done by a person.
Farm and winery with direct sales
Map the work, assign responsibilities and assess where digital support could help. Adapt this starting structure to your team.
A typical Farm and winery with direct sales with 6 people covers 13 functions.
Up to 8 functions are eligible for Digital Employee support, under a personโs supervision.
Free AGENTIC plan. Your answers below travel with the link: no names, no free text.
Already up and running? The X-ray compares your real departments and positions with this typical company and creates only what is missing. Nothing you have is changed.
- dedicated
- 4
Functions someone does full time.
- hats
- 6
Functions carried by someone who already carries others.
- uncovered
- 2
Functions nobody does today.
- Outsourced
- 1
Functions entrusted to an external specialist.
How does it look at your place?
Set your team size and say who covers each function today. The four numbers update as you go. Nothing leaves this page until you sign up.
6 people
4
dedicated
6
hats
2
uncovered
1
Outsourced
Who does it at your place?
- Owner and winemakerTypical: Usually someone full time
- Cellar hand and winemaking supportTypical: Usually someone full time
- Field workers and harvest crewTypical: Usually someone full time
- Orders, price lists per market and export documentsTypical: Usually a shared hat DE
- Shop, tastings and visitsTypical: Usually someone full time
- Tasting and visit bookings and visitor messagesTypical: Usually nobody DE
- Wine registers, declarations, labels and subsidies calendarTypical: Usually the owner, after hours DE
- Invoicing, collections and excise reconciliationTypical: Usually the owner, after hours DE
- Cellar and vineyard supplies, bottles, labels and servicesTypical: Usually the owner, after hours DE
- Supplier invoices, bank matching and payment packsTypical: Usually the owner, after hours DE
- Seasonal workers paperwork, contracts and payroll inputsTypical: Usually the owner, after hours DE
- Newsletter, social pages and wine clubTypical: Usually nobody DE
- External accountant and payroll consultantTypical: Usually outsourced
An estimate from your answers, not a diagnosis: the sign-up wizard lets you refine it hat by hat. Your answers stay in this browser tab only.
The functions
What a typical Farm and winery with direct sales has to cover
Function by function: how it is usually covered, what hurts, and where a Digital Employee can take the hat under the supervision of whoever wears it today.
Owner
(1)
Vineyard and cellar
(2)
Cellar hand and winemaking support
Usually someone full timeThis one is done by a person.
Field workers and harvest crew
Usually someone full timeThis one is done by a person.
Sales, shop and hospitality
(4)
Orders, price lists per market and export documents
Usually a shared hatOrders arrive by message, the price list is a spreadsheet updated at the new vintage and the customs papers for the pallet are prepared the night before.
Digital Employee ยท Support Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesShop, tastings and visits
Usually someone full timeThis one is done by a person.
Tasting and visit bookings and visitor messages
Usually nobodyTastings and visits are booked by message and forgotten, and the visitor who asks about the opening hours on Sunday waits until Tuesday.
Digital Employee ยท Support Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesNewsletter, social pages and wine club
Usually nobodyThe social page is updated at harvest, the newsletter never started and the visitors who bought are never written to again.
Digital Employee ยท Marketing Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesAdministration
(6)
Wine registers, declarations, labels and subsidies calendar
Usually the owner, after hoursThe cellar register, the harvest declaration, the labels and the subsidies have dates the owner keeps in memory and a binder the inspector opens first.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesInvoicing, collections and excise reconciliation
Usually the owner, after hoursInvoices follow the pallet by two weeks, the importer pays at ninety days and the excise is reconciled when the accountant asks.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCellar and vineyard supplies, bottles, labels and services
Usually the owner, after hoursBottles, corks, labels and treatments are ordered when the shelf is empty, and the bottling line waits for the corks.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesSupplier invoices, bank matching and payment packs
Usually the owner, after hoursSupplier invoices for the cellar, the vineyard and the shop arrive on three channels and are paid when the reminder comes.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesSeasonal workers paperwork, contracts and payroll inputs
Usually the owner, after hoursSeasonal workers are hired at harvest with the paperwork done the week they start, and the hours for the payroll consultant are reconstructed at month end.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesExternal accountant and payroll consultant
Usually outsourcedThe books and the payroll are outsourced and fed in batches, and the agricultural and excise regimes make every correction a call.
This one is done by a person.
The first week
What starts after the brief is complete, with every condition kept visible.
-
A task from the role brief
Once the brief is complete and the Digital Employee is active, Scovai creates a first task from the role definition. An incomplete brief never produces invented work.
-
A useful daily summary
At 07:30 local time, supervisors and the workspace owner receive yesterday's work, open approvals, incidents, silence and spend. Empty days send no email, except for the quiet Monday check-in.
-
Phone updates by choice
The push invitation appears only after the first approval request. If you do not enable it, the operational picture remains available in the email summary.
How it works
From a reference model to your structure
1
Start from the model
Sign up on the free AGENTIC plan with this blueprint preloaded. You confirm the profile and the functions; nothing is written until you apply.
Found your company 2
Assign the hats
Say who does what today. The mirror shows the load per person and the functions still uncovered, and marks where a Digital Employee is honestly proposable.
See how Digital Employees work 3
Hire from the marketplace
Explore Digital Employees by role and competence. Assign one only after choosing a seat, a clear brief and a human supervisor.
Browse the marketplace Questions
Straight answers
Who supervises the digital employees?
Each digital employee sits in a seat under a named person in the estate, usually the owner or the cellar master. It covers an administrative or support function under that person's supervision, reports what it did, and stops whenever the supervisor says so. No digital employee sits in the professional core seat.
What does a digital employee never decide?
Anything the owner and the winemaker decide: the harvest and the winemaking, a price or a discount, an importer or a distributor contract, a label, a subsidy application, a treatment in the vineyard, a hire, and whatever its brief marks as reserved: payments, anything sent to the customs, the subsidy office or an authority, the wine registers. On those it prepares the work and asks before acting; the first message to any outside recipient is always a draft.
Where does it take its data from?
From the cellar register, the order sheet, the online shop, the subsidy and customs portals, the bank, the mailbox and the folders you connect to its seat, and from what the owner and the team tell it. It reads nothing you have not connected, contacts nobody you have not listed and handles personal data only within the systems you already use.
What does it cost?
Each digital employee is billed monthly by price band, shown in your currency on the marketplace before you claim a seat. You claim one seat at a time and can release it; there is no bundle price.
