Director
Usually someone full timeThis one is done by a person.
Accredited training provider
Map the work, assign responsibilities and assess where digital support could help. Adapt this starting structure to your team.
A typical Accredited training provider with 30 people covers 15 functions.
Up to 11 functions are eligible for Digital Employee support, under a personโs supervision.
Free AGENTIC plan. Your answers below travel with the link: no names, no free text.
Already up and running? The X-ray compares your real departments and positions with this typical company and creates only what is missing. Nothing you have is changed.
- dedicated
- 6
Functions someone does full time.
- hats
- 6
Functions carried by someone who already carries others.
- uncovered
- 2
Functions nobody does today.
- Outsourced
- 1
Functions entrusted to an external specialist.
How does it look at your place?
Set your team size and say who covers each function today. The four numbers update as you go. Nothing leaves this page until you sign up.
30 people
6
dedicated
6
hats
2
uncovered
1
Outsourced
Who does it at your place?
- DirectorTypical: Usually someone full time
- Head of design and quality and course designersTypical: Usually someone full time
- Trainers: course delivery in the room and onlineTypical: Usually someone full time
- Course office: enrolments, attendance registers and certificatesTypical: Usually someone full time DE
- Funded projects: deadlines, timesheets and reportsTypical: Usually someone full time DE
- Trainer contracts, qualifications, bookings and payroll inputsTypical: Usually a shared hat DE
- Company and open course invoicing and collectionsTypical: Usually a shared hat DE
- Company training requests, proposals and follow-upTypical: Usually someone full time DE
- Accreditation, audit, standards and trainer qualifications registerTypical: Usually a shared hat DE
- Catalogue, website and learner newsletterTypical: Usually nobody DE
- Hiring of trainers and course office staff and candidate screeningTypical: Usually a shared hat DE
- Classrooms, platforms and suppliersTypical: Usually the owner, after hours DE
- Supplier invoices, bank matching and payment packsTypical: Usually a shared hat DE
- Monthly reporting and KPIsTypical: Usually nobody DE
- External accountant and payroll consultantTypical: Usually outsourced
An estimate from your answers, not a diagnosis: the sign-up wizard lets you refine it hat by hat. Your answers stay in this browser tab only.
The functions
What a typical Accredited training provider has to cover
Function by function: how it is usually covered, what hurts, and where a Digital Employee can take the hat under the supervision of whoever wears it today.
Direction
(1)
Design and quality
(1)
Head of design and quality and course designers
Usually someone full timeThis one is done by a person.
Trainers
(1)
Trainers: course delivery in the room and online
Usually someone full timeThis one is done by a person.
Course office
(2)
Course office: enrolments, attendance registers and certificates
Usually someone full timeEnrolments are retyped from the website and the employment centres, registers are on paper for the audit and the certificate is issued when the learner calls.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCompany training requests, proposals and follow-up
Usually someone full timeOne sales person answers the companies' requests and writes the proposals at night, and the follow-up depends on the week.
Digital Employee ยท Sales Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesAdministration, projects and sales
(10)
Funded projects: deadlines, timesheets and reports
Usually someone full timeFunded projects have deadlines for the application, the start, the changes, the timesheets and the report, kept in binders and lost once a year.
Digital Employee ยท Sales Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesTrainer contracts, qualifications, bookings and payroll inputs
Usually a shared hatTrainers are booked by phone, and their contracts, qualifications and timesheets are reconciled at the report.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCompany and open course invoicing and collections
Usually a shared hatCompany courses are invoiced when the delivery is remembered and the open courses are paid on the website with a receipt nobody reconciles.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesAccreditation, audit, standards and trainer qualifications register
Usually a shared hatThe accreditation audit is a week of panic, and the trainers' qualifications and the classroom safety checks have dates in a shared sheet.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCatalogue, website and learner newsletter
Usually nobodyThe website and the newsletter happen between two projects, and the open courses are sold by word of mouth.
Digital Employee ยท Marketing Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesHiring of trainers and course office staff and candidate screening
Usually a shared hatHiring trainers is a permanent search through the networks, and the applications get no answer.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesClassrooms, platforms and suppliers
Usually the owner, after hoursClassroom rentals, the learning platform and the catering renew by silence and are paid when the reminder comes.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesSupplier invoices, bank matching and payment packs
Usually a shared hatSupplier and trainer invoices arrive on three channels and are checked against the timesheets at the report.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesMonthly reporting and KPIs
Usually nobodyThe director reads learners, margin per course type and cash from the software, the projects and the bank, and the three never agree.
Digital Employee ยท Administration Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesExternal accountant and payroll consultant
Usually outsourcedThe books and the payroll are outsourced and fed in monthly batches, and the funded regimes make every correction a call.
This one is done by a person.
The first week
What starts after the brief is complete, with every condition kept visible.
-
A task from the role brief
Once the brief is complete and the Digital Employee is active, Scovai creates a first task from the role definition. An incomplete brief never produces invented work.
-
A useful daily summary
At 07:30 local time, supervisors and the workspace owner receive yesterday's work, open approvals, incidents, silence and spend. Empty days send no email, except for the quiet Monday check-in.
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Phone updates by choice
The push invitation appears only after the first approval request. If you do not enable it, the operational picture remains available in the email summary.
How it works
From a reference model to your structure
1
Start from the model
Sign up on the free AGENTIC plan with this blueprint preloaded. You confirm the profile and the functions; nothing is written until you apply.
Found your company 2
Assign the hats
Say who does what today. The mirror shows the load per person and the functions still uncovered, and marks where a Digital Employee is honestly proposable.
See how Digital Employees work 3
Hire from the marketplace
Explore Digital Employees by role and competence. Assign one only after choosing a seat, a clear brief and a human supervisor.
Browse the marketplace Questions
Straight answers
Who supervises the digital employees?
Each digital employee sits in a seat under a named person in the provider, usually the director or the course office lead. It covers an administrative or support function under that person's supervision, reports what it did, and stops whenever the supervisor says so. No digital employee sits in the professional core seat.
What does a digital employee never decide?
Anything the director and the trainers decide: a course design, a trainer assigned, a learner admitted or certified, a price, a funded project and its report, an answer to an audit, a hire, and whatever its brief marks as reserved: payments, anything sent to the region, a fund or an accreditation body, any access to a learner's file. On those it prepares the work and asks before acting; the first message to any outside recipient is always a draft.
Where does it take its data from?
From the learning management and course administration software, the regional and fund portals, the attendance registers, the mailbox and the folders you connect to its seat, and from what the course office and the director tell it. It reads nothing you have not connected, contacts nobody you have not listed and handles personal data only within the systems you already use.
What does it cost?
Each digital employee is billed monthly by price band, shown in your currency on the marketplace before you claim a seat. You claim one seat at a time and can release it; there is no bundle price.
