Owner veterinarian and clinical director
Usually someone full timeThis one is done by a person.
Veterinary clinic
Map the work, assign responsibilities and assess where digital support could help. Adapt this starting structure to your team.
A typical Veterinary clinic with 5 people covers 12 functions.
Up to 8 functions are eligible for Digital Employee support, under a personโs supervision.
Free AGENTIC plan. Your answers below travel with the link: no names, no free text.
Already up and running? The X-ray compares your real departments and positions with this typical company and creates only what is missing. Nothing you have is changed.
- dedicated
- 4
Functions someone does full time.
- hats
- 5
Functions carried by someone who already carries others.
- uncovered
- 2
Functions nobody does today.
- Outsourced
- 1
Functions entrusted to an external specialist.
How does it look at your place?
Set your team size and say who covers each function today. The four numbers update as you go. Nothing leaves this page until you sign up.
5 people
4
dedicated
5
hats
2
uncovered
1
Outsourced
Who does it at your place?
- Owner veterinarian and clinical directorTypical: Usually someone full time
- Veterinarians: consultations, surgery and diagnosticsTypical: Usually someone full time
- Nurses: surgery preparation, hospitalisation and pharmacy cabinetTypical: Usually someone full time
- Reception: agenda, estimates and paymentsTypical: Usually someone full time DE
- Vaccination reminders, check-up recalls and results notificationsTypical: Usually nobody DE
- Billing, pet insurance claims and reconciliationTypical: Usually the owner, after hours DE
- Wholesaler, laboratory and equipment invoices and payment packsTypical: Usually the owner, after hours DE
- Registers, authorisation and equipment calendarTypical: Usually the owner, after hours DE
- Supplies orders, wholesaler terms and service contractsTypical: Usually the owner, after hours DE
- Social page, reviews and owner newsletterTypical: Usually the owner, after hours DE
- Hiring of nurses and associate veterinarians and candidate screeningTypical: Usually nobody DE
- External accountant and payroll consultantTypical: Usually outsourced
An estimate from your answers, not a diagnosis: the sign-up wizard lets you refine it hat by hat. Your answers stay in this browser tab only.
The functions
What a typical Veterinary clinic has to cover
Function by function: how it is usually covered, what hurts, and where a Digital Employee can take the hat under the supervision of whoever wears it today.
Clinic direction
(2)
Social page, reviews and owner newsletter
Usually the owner, after hoursThe social page is the clinic's best marketing and is updated by the owner at midnight, and the reviews are answered by nobody.
Digital Employee ยท Marketing Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesVeterinarians and nursing
(2)
Veterinarians: consultations, surgery and diagnostics
Usually someone full timeThis one is done by a person.
Nurses: surgery preparation, hospitalisation and pharmacy cabinet
Usually someone full timeThis one is done by a person.
Reception and administration
(8)
Reception: agenda, estimates and payments
Usually someone full timeOne receptionist books, collects, assembles the insurance claims and answers a phone that never stops, so the agenda has holes and the claim waits.
Digital Employee ยท Administration Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesVaccination reminders, check-up recalls and results notifications
Usually nobodyVaccination and check-up reminders go out when someone has an afternoon, and the reminder that did not go out is a vaccine that lapsed.
Digital Employee ยท Administration Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesBilling, pet insurance claims and reconciliation
Usually the owner, after hoursInsurance claims are assembled between two calls, breeder accounts are billed when the owner remembers and the receipts are reconciled when the accountant asks.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesWholesaler, laboratory and equipment invoices and payment packs
Usually the owner, after hoursInvoices from the wholesaler, the laboratory and the equipment company arrive on three channels and are paid when the reminder comes.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesRegisters, authorisation and equipment calendar
Usually the owner, after hoursThe narcotics and vaccine registers are checked before the inspection, and the equipment maintenance dates live in the owner's memory.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesSupplies orders, wholesaler terms and service contracts
Usually the owner, after hoursSupplies and medicines are ordered when the cabinet is empty, and the service contracts for the equipment renew by silence.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesHiring of nurses and associate veterinarians and candidate screening
Usually nobodyA nurse's notice empties the surgery preparation, and the search runs through colleagues while the agenda bends.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesExternal accountant and payroll consultant
Usually outsourcedThe clinic's books and payroll are outsourced and fed in batches, and the corrections come back at the quarter.
This one is done by a person.
The first week
What starts after the brief is complete, with every condition kept visible.
-
A task from the role brief
Once the brief is complete and the Digital Employee is active, Scovai creates a first task from the role definition. An incomplete brief never produces invented work.
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A useful daily summary
At 07:30 local time, supervisors and the workspace owner receive yesterday's work, open approvals, incidents, silence and spend. Empty days send no email, except for the quiet Monday check-in.
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Phone updates by choice
The push invitation appears only after the first approval request. If you do not enable it, the operational picture remains available in the email summary.
How it works
From a reference model to your structure
1
Start from the model
Sign up on the free AGENTIC plan with this blueprint preloaded. You confirm the profile and the functions; nothing is written until you apply.
Found your company 2
Assign the hats
Say who does what today. The mirror shows the load per person and the functions still uncovered, and marks where a Digital Employee is honestly proposable.
See how Digital Employees work 3
Hire from the marketplace
Explore Digital Employees by role and competence. Assign one only after choosing a seat, a clear brief and a human supervisor.
Browse the marketplace Questions
Straight answers
Who supervises the digital employees?
Each digital employee sits in a seat under a named person in the clinic, usually the owner veterinarian or the head nurse. It covers an administrative or support function under that person's supervision, reports what it did, and stops whenever the supervisor says so. No digital employee sits in the professional core seat.
What does a digital employee never decide?
Anything a veterinarian is responsible for: a diagnosis, a treatment, a surgery, a prescription, the answer to an owner about their animal, the narcotics and vaccine registers, and whatever its brief marks as reserved: prices, estimates and refunds, anything sent to an authority or an insurer, any access to a clinical record. On those it prepares the work and asks before acting; the first message to any outside recipient is always a draft.
Where does it take its data from?
From the clinic management software, the booking channels, the supplier and laboratory portals, the mailbox and the folders you connect to its seat, and from what the veterinarians and the reception tell it. Clinical records are read only where the seat is authorised and never by a digital employee on its own. It reads nothing you have not connected, contacts nobody you have not listed and handles personal data only within the systems you already use.
What does it cost?
Each digital employee is billed monthly by price band, shown in your currency on the marketplace before you claim a seat. You claim one seat at a time and can release it; there is no bundle price.
