Managing partner
Usually someone full timeThis one is done by a person.
Accounting firm
Organize client documents, bookkeeping, tax deadlines and reminders. A starting structure for dividing routine work and professional responsibilities across your accounting team.
A typical Accounting firm with 25 people covers 19 functions.
Up to 13 functions are eligible for Digital Employee support, under a personโs supervision.
Free AGENTIC plan. Your answers below travel with the link: no names, no free text.
Already up and running? The X-ray compares your real departments and positions with this typical company and creates only what is missing. Nothing you have is changed.
- dedicated
- 8
Functions someone does full time.
- hats
- 8
Functions carried by someone who already carries others.
- uncovered
- 3
Functions nobody does today.
- Outsourced
- 0
Functions entrusted to an external specialist.
How does it look at your place?
Set your team size and say who covers each function today. The four numbers update as you go. Nothing leaves this page until you sign up.
25 people
8
dedicated
8
hats
3
uncovered
0
Outsourced
Who does it at your place?
- Managing partnerTypical: Usually someone full time
- Partners: client portfolios, signatures and opinionsTypical: Usually someone full time
- Senior accountants: client portfolios and review of the booksTypical: Usually someone full time
- Bookkeeping and ledger entriesTypical: Usually someone full time DE
- Client document collection and remindersTypical: Usually a shared hat DE
- Tax returns, VAT settlements and periodic filingsTypical: Usually someone full time
- Tax deadline register and client alertsTypical: Usually a shared hat DE
- Quality control on files and anti-money-laundering registersTypical: Usually the owner, after hours DE
- Payroll processing and labour consultancy for client companiesTypical: Usually someone full time
- Payroll inputs collection from client companies and payslip dispatchTypical: Usually a shared hat DE
- Client advisory: statements, planning and corporate financeTypical: Usually someone full time
- Client updates: circulars and newsletterTypical: Usually nobody DE
- Front desk, phone and client schedulingTypical: Usually someone full time DE
- New client onboarding, engagement letters and portal set-upTypical: Usually nobody DE
- Firm billing: fees, invoices and collectionsTypical: Usually a shared hat DE
- Practice suppliers, software subscriptions and expensesTypical: Usually a shared hat DE
- Practice software, portals, accesses and IT upkeepTypical: Usually a shared hat DE
- Hiring of accountants, bookkeepers and payroll staffTypical: Usually nobody DE
- Internal HR: contracts, staff files and the firm's own payroll inputsTypical: Usually the owner, after hours DE
An estimate from your answers, not a diagnosis: the sign-up wizard lets you refine it hat by hat. Your answers stay in this browser tab only.
The functions
What a typical Accounting firm has to cover
Function by function: how it is usually covered, what hurts, and where a Digital Employee can take the hat under the supervision of whoever wears it today.
Partners and management
(4)
Partners: client portfolios, signatures and opinions
Usually someone full timeThis one is done by a person.
Hiring of accountants, bookkeepers and payroll staff
Usually nobodyHiring a bookkeeper takes four months because the search runs between deadlines.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesInternal HR: contracts, staff files and the firm's own payroll inputs
Usually the owner, after hoursStaff files live in three drawers and one spreadsheet, and the firm's own payroll inputs are collected by the managing partner at month end.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesClient accounting
(3)
Senior accountants: client portfolios and review of the books
Usually someone full timeEach senior chases their own clients for documents in their own way, so the same client is reminded three times or never.
This one is done by a person.
Bookkeeping and ledger entries
Usually someone full timeSix bookkeepers type what the electronic invoicing hub already knows, and the bank matching waits for the quiet week.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesClient document collection and reminders
Usually a shared hatEvery senior chases their own clients, so reminders are personal, uneven and forgotten in the deadline week.
Digital Employee ยท Administration Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesTax and compliance
(3)
Tax returns, VAT settlements and periodic filings
Usually someone full timeThis one is done by a person.
Tax deadline register and client alerts
Usually a shared hatThe deadline register is a shared spreadsheet with four owners and no single truth, and a missing owner is found by the partner who signs.
Digital Employee ยท Finance Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesQuality control on files and anti-money-laundering registers
Usually the owner, after hoursAnti-money-laundering files are completed for the audit, and the quality check on filings happens when a client complains.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesPayroll and labour consultancy
(2)
Payroll processing and labour consultancy for client companies
Usually someone full timeThis one is done by a person.
Payroll inputs collection from client companies and payslip dispatch
Usually a shared hatAttendance sheets arrive by email, photo and phone in the first days of the month, and the consultants chase what is missing while the payslips are already due.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesAdvisory
(2)
Client advisory: statements, planning and corporate finance
Usually someone full timeThis one is done by a person.
Client updates: circulars and newsletter
Usually nobodyThe client newsletter has been announced twice and sent once.
Digital Employee ยท Marketing Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesFront office and administration
(5)
Front desk, phone and client scheduling
Usually someone full timeTwo people cover the phone, the desk, the mail, the meeting rooms and the administration of the whole firm.
Digital Employee ยท Administration Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesNew client onboarding, engagement letters and portal set-up
Usually nobodyNew clients are onboarded by whichever partner won them, with a different engagement letter each time.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesFirm billing: fees, invoices and collections
Usually a shared hatInvoices go out when a senior finds the time, and the overdue list is a conversation between the managing partner and the front desk.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesPractice suppliers, software subscriptions and expenses
Usually a shared hatLicences, the practice system and the portals renew on the managing partner's card and stop working on the day nobody expected.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesPractice software, portals, accesses and IT upkeep
Usually a shared hatAccesses to the portals and the practice system are set up by whoever remembers, and a certificate expiry is found on the filing day.
Digital Employee ยท Engineering Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesThe first week
What starts after the brief is complete, with every condition kept visible.
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A task from the role brief
Once the brief is complete and the Digital Employee is active, Scovai creates a first task from the role definition. An incomplete brief never produces invented work.
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A useful daily summary
At 07:30 local time, supervisors and the workspace owner receive yesterday's work, open approvals, incidents, silence and spend. Empty days send no email, except for the quiet Monday check-in.
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Phone updates by choice
The push invitation appears only after the first approval request. If you do not enable it, the operational picture remains available in the email summary.
How it works
From a reference model to your structure
1
Start from the model
Sign up on the free AGENTIC plan with this blueprint preloaded. You confirm the profile and the functions; nothing is written until you apply.
Found your company 2
Assign the hats
Say who does what today. The mirror shows the load per person and the functions still uncovered, and marks where a Digital Employee is honestly proposable.
See how Digital Employees work 3
Hire from the marketplace
Explore Digital Employees by role and competence. Assign one only after choosing a seat, a clear brief and a human supervisor.
Browse the marketplace Questions
Straight answers
Who supervises the digital employees?
Each digital employee sits in a seat under a named person in your firm: the managing partner, a team lead or the front-desk lead. It covers the function under that person's supervision, reports what it did, and stops whenever the supervisor says so. Signing, filings, payroll computation and advice stay with your professionals.
What does a digital employee never decide?
Whatever its brief marks as reserved: in an accounting firm that means filings and anything sent to an authority, client risk ratings and anti-money-laundering verifications, fees, engagement letters, payslip amounts, payments and any commitment to a client. On those it prepares the work and asks before acting.
Where does it take its data from?
From the practice management system, the invoicing hub, the payroll software, the portals, the mailboxes, calendars and folders you connect to its seat, and from what your team tells it. It reads nothing you have not connected and contacts nobody you have not listed.
What does it cost?
Each digital employee is billed monthly by price band, shown in your currency on the marketplace before you claim a seat. You claim one seat at a time and can release it; there is no bundle price.
