Owner and lead photographer
Usually someone full timeThis one is done by a person.
Events and photography studio
Map the work, assign responsibilities and assess where digital support could help. Adapt this starting structure to your team.
A typical Events and photography studio with 5 people covers 11 functions.
Up to 8 functions are eligible for Digital Employee support, under a personโs supervision.
Free AGENTIC plan. Your answers below travel with the link: no names, no free text.
Already up and running? The X-ray compares your real departments and positions with this typical company and creates only what is missing. Nothing you have is changed.
- dedicated
- 3
Functions someone does full time.
- hats
- 4
Functions carried by someone who already carries others.
- uncovered
- 3
Functions nobody does today.
- Outsourced
- 1
Functions entrusted to an external specialist.
How does it look at your place?
Set your team size and say who covers each function today. The four numbers update as you go. Nothing leaves this page until you sign up.
5 people
3
dedicated
4
hats
3
uncovered
1
Outsourced
Who does it at your place?
- Owner and lead photographerTypical: Usually someone full time
- Second photographer, videographer and editorTypical: Usually someone full time
- Requests, quote drafts, contracts, deposits and delivery datesTypical: Usually someone full time DE
- Freelancers, second shooters, assistants and venuesTypical: Usually the owner, after hours DE
- Usage rights, publication consents and contracts registerTypical: Usually nobody DE
- Invoicing, balances and freelancer paymentsTypical: Usually the owner, after hours DE
- Social media and online reviewsTypical: Usually the owner, after hours DE
- Portfolio, website and referral follow-upTypical: Usually nobody DE
- Equipment insurance, drone licence, studio lease and music rights registerTypical: Usually the owner, after hours DE
- Hiring of editors and assistants and candidate screeningTypical: Usually nobody DE
- External accountant of the studioTypical: Usually outsourced
An estimate from your answers, not a diagnosis: the sign-up wizard lets you refine it hat by hat. Your answers stay in this browser tab only.
The functions
What a typical Events and photography studio has to cover
Function by function: how it is usually covered, what hurts, and where a Digital Employee can take the hat under the supervision of whoever wears it today.
Studio
(11)
Second photographer, videographer and editor
Usually someone full timeThis one is done by a person.
Requests, quote drafts, contracts, deposits and delivery dates
Usually someone full timeThe quote is written at night from the last one, the deposit is chased a month before the date and the client who asks about the gallery gets a maybe.
Digital Employee ยท Sales Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesFreelancers, second shooters, assistants and venues
Usually the owner, after hoursSecond shooters and assistants are booked by message for the season and their invoices arrive in December; the venue contact is a name on the timeline.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesUsage rights, publication consents and contracts register
Usually nobodyUsage rights and the publication consent are the paragraph nobody reads until the image is on a billboard.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesInvoicing, balances and freelancer payments
Usually the owner, after hoursInvoices follow the delivery by two weeks, the balances are reconciled when the accountant asks and the freelancers are paid in December.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesSocial media and online reviews
Usually the owner, after hoursThe social page is the studio's marketing and is updated after a good wedding; the reviews are answered by nobody.
Digital Employee ยท Marketing Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesPortfolio, website and referral follow-up
Usually nobodyThe website shows the weddings of three years ago and the couples who referred a friend are never thanked.
Digital Employee ยท Marketing Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesEquipment insurance, drone licence, studio lease and music rights register
Usually the owner, after hoursEquipment insurance, the drone licence, the studio lease and the music rights for the videos have dates in a drawer.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesHiring of editors and assistants and candidate screening
Usually nobodyFinding an editor for the winter queue is a search through the photographers' groups, and the applications get no answer.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesExternal accountant of the studio
Usually outsourcedThe studio's books are outsourced and fed in batches, and the corrections come back at the quarter.
This one is done by a person.
The first week
What starts after the brief is complete, with every condition kept visible.
-
A task from the role brief
Once the brief is complete and the Digital Employee is active, Scovai creates a first task from the role definition. An incomplete brief never produces invented work.
-
A useful daily summary
At 07:30 local time, supervisors and the workspace owner receive yesterday's work, open approvals, incidents, silence and spend. Empty days send no email, except for the quiet Monday check-in.
-
Phone updates by choice
The push invitation appears only after the first approval request. If you do not enable it, the operational picture remains available in the email summary.
How it works
From a reference model to your structure
1
Start from the model
Sign up on the free AGENTIC plan with this blueprint preloaded. You confirm the profile and the functions; nothing is written until you apply.
Found your company 2
Assign the hats
Say who does what today. The mirror shows the load per person and the functions still uncovered, and marks where a Digital Employee is honestly proposable.
See how Digital Employees work 3
Hire from the marketplace
Explore Digital Employees by role and competence. Assign one only after choosing a seat, a clear brief and a human supervisor.
Browse the marketplace Questions
Straight answers
Who supervises the digital employees?
Each digital employee sits in a seat under a named person in the studio, usually the owner. It covers an administrative or support function under that person's supervision, reports what it did, and stops whenever the supervisor says so. No digital employee sits in the professional core seat.
What does a digital employee never decide?
Anything the owner decides: a quote and its price, a date accepted, the creative direction, the images selected and delivered, a usage right granted, a refund, a second shooter booked, a hire, and whatever its brief marks as reserved: payments, anything sent to a venue or a supplier as a commitment, the publication of a client's images. On those it prepares the work and asks before acting; the first message to any outside recipient is always a draft.
Where does it take its data from?
From the bookings calendar, the gallery platform, the quoting templates, the messaging channels, the social pages, the bank and the folders you connect to its seat, and from what the owner and the team tell it. It reads nothing you have not connected, contacts nobody you have not listed and handles personal data only within the systems you already use.
What does it cost?
Each digital employee is billed monthly by price band, shown in your currency on the marketplace before you claim a seat. You claim one seat at a time and can release it; there is no bundle price.
