President and board
Usually someone full timeThis one is done by a person.
Non-profit association with staff
Map the work, assign responsibilities and assess where digital support could help. Adapt this starting structure to your team.
A typical Non-profit association with staff with 6 people covers 11 functions.
Up to 8 functions are eligible for Digital Employee support, under a personโs supervision.
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Already up and running? The X-ray compares your real departments and positions with this typical company and creates only what is missing. Nothing you have is changed.
- dedicated
- 2
Functions someone does full time.
- hats
- 7
Functions carried by someone who already carries others.
- uncovered
- 1
Functions nobody does today.
- Outsourced
- 1
Functions entrusted to an external specialist.
How does it look at your place?
Set your team size and say who covers each function today. The four numbers update as you go. Nothing leaves this page until you sign up.
6 people
2
dedicated
7
hats
1
uncovered
1
Outsourced
Who does it at your place?
- President and boardTypical: Usually someone full time
- Coordinator and project workersTypical: Usually someone full time
- Grant calls, applications, budgets and reportsTypical: Usually the owner, after hours DE
- Volunteers: availability, paperwork, insurance and reimbursementsTypical: Usually a shared hat DE
- Members renewals, donors thank-yous and registerTypical: Usually a shared hat DE
- Fees, donations, expenses and bookkeeping preparationTypical: Usually the owner, after hours DE
- Third sector register, statute, insurance and filings calendarTypical: Usually the owner, after hours DE
- Newsletter, social pages and fundraising eventsTypical: Usually nobody DE
- Board minutes, assembly convocations and paperworkTypical: Usually the owner, after hours DE
- Staff contracts, grant allocations and payroll inputsTypical: Usually the owner, after hours DE
- External accountant and payroll consultantTypical: Usually outsourced
An estimate from your answers, not a diagnosis: the sign-up wizard lets you refine it hat by hat. Your answers stay in this browser tab only.
The functions
What a typical Non-profit association with staff has to cover
Function by function: how it is usually covered, what hurts, and where a Digital Employee can take the hat under the supervision of whoever wears it today.
President and board
(1)
Projects and volunteers
(1)
Coordinator and project workers
Usually someone full timeThis one is done by a person.
Secretariat and administration
(9)
Grant calls, applications, budgets and reports
Usually the owner, after hoursGrant calls are found by chance and applied for at night, and the report is written the week of the deadline from records nobody kept.
Digital Employee ยท Sales Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesVolunteers: availability, paperwork, insurance and reimbursements
Usually a shared hatVolunteers are coordinated by message and their reimbursements are paid when they ask twice; the insurance list is updated at the accident.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesMembers renewals, donors thank-yous and register
Usually a shared hatMembers renew when reminded and the reminder goes out when the secretary has a morning; donors receive a thank-you in December.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesFees, donations, expenses and bookkeeping preparation
Usually the owner, after hoursFees, donations and the dinner takings are matched to the bank when the accountant asks, and the expenses per grant are reconstructed at the report.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesThird sector register, statute, insurance and filings calendar
Usually the owner, after hoursThe register of the third sector, the statute changes, the insurance, the privacy paperwork and the safety of the venue have dates in a binder.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesNewsletter, social pages and fundraising events
Usually nobodyThe social page is updated after every event and the newsletter is quarterly when it happens; the fundraising dinner is organised in a month of evenings.
Digital Employee ยท Marketing Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesBoard minutes, assembly convocations and paperwork
Usually the owner, after hoursThe board meets monthly and the minutes are written when the auditor asks; the assembly convocation goes out the day before the term.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesStaff contracts, grant allocations and payroll inputs
Usually the owner, after hoursFixed-term contracts tied to the grants, the allocations per project and the hours for the payroll consultant are the secretary's last week of the month.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesExternal accountant and payroll consultant
Usually outsourcedThe books and the payroll are outsourced and fed in batches, and the third sector regime makes every correction a call.
This one is done by a person.
The first week
What starts after the brief is complete, with every condition kept visible.
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A task from the role brief
Once the brief is complete and the Digital Employee is active, Scovai creates a first task from the role definition. An incomplete brief never produces invented work.
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A useful daily summary
At 07:30 local time, supervisors and the workspace owner receive yesterday's work, open approvals, incidents, silence and spend. Empty days send no email, except for the quiet Monday check-in.
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Phone updates by choice
The push invitation appears only after the first approval request. If you do not enable it, the operational picture remains available in the email summary.
How it works
From a reference model to your structure
1
Start from the model
Sign up on the free AGENTIC plan with this blueprint preloaded. You confirm the profile and the functions; nothing is written until you apply.
Found your company 2
Assign the hats
Say who does what today. The mirror shows the load per person and the functions still uncovered, and marks where a Digital Employee is honestly proposable.
See how Digital Employees work 3
Hire from the marketplace
Explore Digital Employees by role and competence. Assign one only after choosing a seat, a clear brief and a human supervisor.
Browse the marketplace Questions
Straight answers
Who supervises the digital employees?
Each digital employee sits in a seat under a named person in the association, usually the president or the coordinator. It covers an administrative or support function under that person's supervision, reports what it did, and stops whenever the supervisor says so. No digital employee sits in the professional core seat.
What does a digital employee never decide?
Anything the board and the coordinator decide: a project accepted, a grant applied for, an expense, a message to the members or the donors, a volunteer's role, a hire, an answer to a funder or an authority, and whatever its brief marks as reserved: payments, anything sent to a funder, the register of the third sector or an authority, any access to a beneficiary's file. On those it prepares the work and asks before acting; the first message to any outside recipient is always a draft.
Where does it take its data from?
From the members and donors register, the project folders, the funders' portals, the bank, the mailbox, the social pages and the folders you connect to its seat, and from what the coordinator and the president tell it. It reads nothing you have not connected, contacts nobody you have not listed and handles personal data only within the systems you already use.
What does it cost?
Each digital employee is billed monthly by price band, shown in your currency on the marketplace before you claim a seat. You claim one seat at a time and can release it; there is no bundle price.
