Condominium administrator and practice owner
Usually someone full timeThis one is done by a person.
Condominium management practice
Map the work, assign responsibilities and assess where digital support could help. Adapt this starting structure to your team.
A typical Condominium management practice with 5 people covers 12 functions.
Up to 8 functions are eligible for Digital Employee support, under a personโs supervision.
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Already up and running? The X-ray compares your real departments and positions with this typical company and creates only what is missing. Nothing you have is changed.
- dedicated
- 4
Functions someone does full time.
- hats
- 5
Functions carried by someone who already carries others.
- uncovered
- 2
Functions nobody does today.
- Outsourced
- 1
Functions entrusted to an external specialist.
How does it look at your place?
Set your team size and say who covers each function today. The four numbers update as you go. Nothing leaves this page until you sign up.
5 people
4
dedicated
5
hats
2
uncovered
1
Outsourced
Who does it at your place?
- Condominium administrator and practice ownerTypical: Usually someone full time
- Junior administrator and daily contact of the buildingsTypical: Usually someone full time
- Building budgets, allocations and year-end statementsTypical: Usually someone full time DE
- Fee instalments, collection and arrears follow-upTypical: Usually a shared hat DE
- Maintenance requests, supplier dispatch and follow-upTypical: Usually a shared hat
- Assemblies: convocations, files, minutes and resolutions registerTypical: Usually the owner, after hours DE
- Front desk, phone and the administrators' agendasTypical: Usually someone full time DE
- Supplier invoices, mandate checks and payment packs per buildingTypical: Usually the owner, after hours DE
- Building inspections, certificates and filings registerTypical: Usually the owner, after hours DE
- New building takeover and document handoverTypical: Usually nobody DE
- Hiring of accounts clerks and junior administrators and candidate screeningTypical: Usually nobody DE
- External accountant of the practiceTypical: Usually outsourced
An estimate from your answers, not a diagnosis: the sign-up wizard lets you refine it hat by hat. Your answers stay in this browser tab only.
The functions
What a typical Condominium management practice has to cover
Function by function: how it is usually covered, what hurts, and where a Digital Employee can take the hat under the supervision of whoever wears it today.
Administrators
(2)
Junior administrator and daily contact of the buildings
Usually someone full timeThis one is done by a person.
Building accounts and collections
(6)
Building budgets, allocations and year-end statements
Usually someone full timeTwo clerks keep sixty budgets and sixty statements, and the year-end sprint is spent reconciling supplier invoices against mandates that live in the minutes.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesFee instalments, collection and arrears follow-up
Usually a shared hatThe instalments are collected from the same owners who always pay late, and the reminder goes out when the building account cannot pay the boiler.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesSupplier invoices, mandate checks and payment packs per building
Usually the owner, after hoursSupplier invoices are checked against a mandate that lives in the minutes, and the payment pack per building is the administrator's Sunday.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesBuilding inspections, certificates and filings register
Usually the owner, after hoursFire safety, lift inspections, boiler certificates, insurance and the tax filings of sixty buildings have dates the administrator keeps in a diary.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesHiring of accounts clerks and junior administrators and candidate screening
Usually nobodyA clerk's notice during the statement season is a crisis, and the applications that arrive get no answer.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesExternal accountant of the practice
Usually outsourcedThe practice's own books are outsourced and fed in batches while sixty building statements take the clerks' time.
This one is done by a person.
Front office, tickets and assemblies
(4)
Maintenance requests, supplier dispatch and follow-up
Usually a shared hatLeaks, lifts and lights arrive by phone, chat and mail and are dispatched by whoever picks them up, so the plumber gets two calls and the owner none.
This one is done by a person.
Assemblies: convocations, files, minutes and resolutions register
Usually the owner, after hoursConvocations go out by registered mail the day before the legal term and the minutes are written at midnight after the assembly.
Digital Employee ยท Administration Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesFront desk, phone and the administrators' agendas
Usually someone full timeOne desk takes the calls of sixty buildings about leaks, lifts and the neighbour's dog, and the owner who asks about a statement waits for the evening.
Digital Employee ยท Administration Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesNew building takeover and document handover
Usually nobodyTaking over a building means chasing the previous administrator for the documents for months while the owners wait for the first statement.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesThe first week
What starts after the brief is complete, with every condition kept visible.
-
A task from the role brief
Once the brief is complete and the Digital Employee is active, Scovai creates a first task from the role definition. An incomplete brief never produces invented work.
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A useful daily summary
At 07:30 local time, supervisors and the workspace owner receive yesterday's work, open approvals, incidents, silence and spend. Empty days send no email, except for the quiet Monday check-in.
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Phone updates by choice
The push invitation appears only after the first approval request. If you do not enable it, the operational picture remains available in the email summary.
How it works
From a reference model to your structure
1
Start from the model
Sign up on the free AGENTIC plan with this blueprint preloaded. You confirm the profile and the functions; nothing is written until you apply.
Found your company 2
Assign the hats
Say who does what today. The mirror shows the load per person and the functions still uncovered, and marks where a Digital Employee is honestly proposable.
See how Digital Employees work 3
Hire from the marketplace
Explore Digital Employees by role and competence. Assign one only after choosing a seat, a clear brief and a human supervisor.
Browse the marketplace Questions
Straight answers
Who supervises the digital employees?
Each digital employee sits in a seat under a named person in the practice, usually the administrator or the senior accounts clerk. It covers an administrative or support function under that person's supervision, reports what it did, and stops whenever the supervisor says so. No digital employee sits in the professional core seat.
What does a digital employee never decide?
Anything the administrator signs or decides: a budget and its allocation, a statement, a supplier mandate, a legal action on arrears, an answer to an assembly, and whatever its brief marks as reserved: payments, fees, anything sent to an owner about money owed, anything sent to a court or an authority. On those it prepares the work and asks before acting; the first message to any outside recipient is always a draft.
Where does it take its data from?
From the condominium management software, the building bank accounts you connect, the supplier and owner mailboxes, the maintenance ticket channel and the folders you connect to its seat, and from what the administrators tell it. It reads nothing you have not connected, contacts nobody you have not listed and handles personal data only within the systems you already use.
What does it cost?
Each digital employee is billed monthly by price band, shown in your currency on the marketplace before you claim a seat. You claim one seat at a time and can release it; there is no bundle price.
