Director
Usually someone full timeThis one is done by a person.
Residential care home for older people
Map the work, assign responsibilities and assess where digital support could help. Adapt this starting structure to your team.
A typical Residential care home for older people with 110 people covers 18 functions.
Up to 11 functions are eligible for Digital Employee support, under a personโs supervision.
Free AGENTIC plan. Your answers below travel with the link: no names, no free text.
Already up and running? The X-ray compares your real departments and positions with this typical company and creates only what is missing. Nothing you have is changed.
- dedicated
- 15
Functions someone does full time.
- hats
- 1
Functions carried by someone who already carries others.
- uncovered
- 1
Functions nobody does today.
- Outsourced
- 1
Functions entrusted to an external specialist.
How does it look at your place?
Set your team size and say who covers each function today. The four numbers update as you go. Nothing leaves this page until you sign up.
110 people
15
dedicated
1
hats
1
uncovered
1
Outsourced
Who does it at your place?
- DirectorTypical: Usually someone full time
- Head of nursing and nursesTypical: Usually someone full time
- Care workers on three shiftsTypical: Usually someone full time
- Shift scheduling drafts, cover chain and timesheetsTypical: Usually someone full time DE
- Admissions, waiting list and family contractsTypical: Usually someone full time DE
- Health authority reports, invoicing and family feesTypical: Usually someone full time DE
- Physiotherapists and animatorsTypical: Usually someone full time
- Kitchen, special diets and food safetyTypical: Usually someone full time
- Housekeeping, laundry and maintenanceTypical: Usually someone full time
- Accreditation, qualifications, building safety and audits registerTypical: Usually someone full time DE
- Supplies orders, medical consumables and service contractsTypical: Usually someone full time DE
- Supplier invoices, bank matching and payment packsTypical: Usually someone full time DE
- People office: contracts, onboarding, training and payroll handoffTypical: Usually someone full time DE
- Hiring of care workers and nurses and candidate screeningTypical: Usually someone full time DE
- Reception: families, visitors and the nurses' station callsTypical: Usually someone full time DE
- Family newsletter, website and open daysTypical: Usually nobody DE
- Monthly reporting and KPIsTypical: Usually a shared hat DE
- External accountant and payroll consultantTypical: Usually outsourced
An estimate from your answers, not a diagnosis: the sign-up wizard lets you refine it hat by hat. Your answers stay in this browser tab only.
The functions
What a typical Residential care home for older people has to cover
Function by function: how it is usually covered, what hurts, and where a Digital Employee can take the hat under the supervision of whoever wears it today.
Direction
(1)
Care: nursing, care workers and therapies
(3)
Head of nursing and nurses
Usually someone full timeThis one is done by a person.
Care workers on three shifts
Usually someone full timeThis one is done by a person.
Physiotherapists and animators
Usually someone full timeThis one is done by a person.
Kitchen, housekeeping and maintenance
(2)
Kitchen, special diets and food safety
Usually someone full timeThis one is done by a person.
Housekeeping, laundry and maintenance
Usually someone full timeThis one is done by a person.
Administration, admissions and quality
(9)
Admissions, waiting list and family contracts
Usually someone full timeAdmissions come from a spreadsheet and the hospital discharges on a Friday afternoon, and the family contract is signed the week after the resident arrived.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesHealth authority reports, invoicing and family fees
Usually someone full timeThe authority pays a daily rate against records, ratios and reports prepared from three systems at month end, and the families' fees are chased by the director.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesAccreditation, qualifications, building safety and audits register
Usually someone full timeThe accreditation requirements, the qualifications of a hundred people, the safety of the building and the food safety have dates in a shared sheet.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesSupplies orders, medical consumables and service contracts
Usually someone full timeSupplies for a hundred and twenty residents are ordered when the store is empty, and the service contracts for the lifts and the devices renew by silence.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesSupplier invoices, bank matching and payment packs
Usually someone full timeSupplier invoices for food, consumables, devices and the building arrive on three channels and are checked by whoever received the goods.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesReception: families, visitors and the nurses' station calls
Usually someone full timeFamilies call the nurses' station and visitors arrive unannounced, so nothing is logged and the nurse leaves the wing to answer.
Digital Employee ยท Administration Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesFamily newsletter, website and open days
Usually nobodyFamilies hear from the home when something happens, the website shows the old rooms and the waiting list fills by word of mouth.
Digital Employee ยท Marketing Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesMonthly reporting and KPIs
Usually a shared hatThe director reads beds, ratios, cost per resident and cash from the software, the badges and the bank, and the three never agree.
Digital Employee ยท Administration Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesExternal accountant and payroll consultant
Usually outsourcedThe books and the payroll of a hundred and ten people are outsourced and fed in monthly batches, and the corrections come back at the quarter.
This one is done by a person.
People office and scheduling
(3)
Shift scheduling drafts, cover chain and timesheets
Usually someone full timeShifts for seventy care staff are rebuilt daily with a phone tree at six, and the timesheets are reconciled for the authority and again for the payroll.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesPeople office: contracts, onboarding, training and payroll handoff
Usually someone full timeHiring is continuous and the onboarding paperwork lags the start by weeks; the payroll inputs for a hundred and ten people are reconciled at month end.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesHiring of care workers and nurses and candidate screening
Usually someone full timeHiring care workers is continuous and the applications from the platforms are answered when the people office has a day.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesThe first week
What starts after the brief is complete, with every condition kept visible.
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A task from the role brief
Once the brief is complete and the Digital Employee is active, Scovai creates a first task from the role definition. An incomplete brief never produces invented work.
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A useful daily summary
At 07:30 local time, supervisors and the workspace owner receive yesterday's work, open approvals, incidents, silence and spend. Empty days send no email, except for the quiet Monday check-in.
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Phone updates by choice
The push invitation appears only after the first approval request. If you do not enable it, the operational picture remains available in the email summary.
How it works
From a reference model to your structure
1
Start from the model
Sign up on the free AGENTIC plan with this blueprint preloaded. You confirm the profile and the functions; nothing is written until you apply.
Found your company 2
Assign the hats
Say who does what today. The mirror shows the load per person and the functions still uncovered, and marks where a Digital Employee is honestly proposable.
See how Digital Employees work 3
Hire from the marketplace
Explore Digital Employees by role and competence. Assign one only after choosing a seat, a clear brief and a human supervisor.
Browse the marketplace Questions
Straight answers
Who supervises the digital employees?
Each digital employee sits in a seat under a named person in the home, usually the director, the head of nursing or the administration manager. It covers an administrative or support function under that person's supervision, reports what it did, and stops whenever the supervisor says so. No digital employee sits in the professional core seat.
What does a digital employee never decide?
Anything the director and the clinicians decide: the care of a resident, a medication, an admission, a shift change that touches a resident, a hire, an answer to a family or the health authority, the answer to an inspection, and whatever its brief marks as reserved: payments, anything sent to the health authority, an insurer or a public body, any access to a resident's record. On those it prepares the work and asks before acting; the first message to any outside recipient is always a draft.
Where does it take its data from?
From the care management software, the shift scheduling and timesheets, the health authority portals, the bank, the supplier mailbox and the folders you connect to its seat, and from what the head of nursing and administration tell it. Residents' records are read only where the seat is authorised and never by a digital employee on its own. It reads nothing you have not connected, contacts nobody you have not listed and handles personal data only within the systems you already use.
What does it cost?
Each digital employee is billed monthly by price band, shown in your currency on the marketplace before you claim a seat. You claim one seat at a time and can release it; there is no bundle price.
