Owner and operations director
Usually someone full timeThis one is done by a person.
Cleaning and facility services company
Map the work, assign responsibilities and assess where digital support could help. Adapt this starting structure to your team.
A typical Cleaning and facility services company with 40 people covers 15 functions.
Up to 11 functions are eligible for Digital Employee support, under a personโs supervision.
Free AGENTIC plan. Your answers below travel with the link: no names, no free text.
Already up and running? The X-ray compares your real departments and positions with this typical company and creates only what is missing. Nothing you have is changed.
- dedicated
- 6
Functions someone does full time.
- hats
- 7
Functions carried by someone who already carries others.
- uncovered
- 1
Functions nobody does today.
- Outsourced
- 1
Functions entrusted to an external specialist.
How does it look at your place?
Set your team size and say who covers each function today. The four numbers update as you go. Nothing leaves this page until you sign up.
40 people
6
dedicated
7
hats
1
uncovered
1
Outsourced
Who does it at your place?
- Owner and operations directorTypical: Usually someone full time
- Site supervisors: sites, quality and client contactTypical: Usually someone full time
- Cleaners on site shiftsTypical: Usually someone full time
- Shift scheduling drafts, cover chain and timesheets collectionTypical: Usually someone full time DE
- Contract invoicing from signed sheets and collectionsTypical: Usually someone full time DE
- Client desk: complaints, service requests and extrasTypical: Usually a shared hat DE
- Tenders, public procurement and bid filesTypical: Usually the owner, after hours DE
- Quotes, site surveys and follow-upTypical: Usually the owner, after hours DE
- Site checklists, supplies, machines and safety documents per siteTypical: Usually a shared hat DE
- Training, safety, machine inspections and certifications registerTypical: Usually a shared hat DE
- People administration: contracts, onboarding, site clearances and payroll inputsTypical: Usually someone full time DE
- Hiring of cleaners and supervisors and candidate screeningTypical: Usually a shared hat DE
- Supplier invoices, bank matching and payment packsTypical: Usually a shared hat DE
- Monthly reporting and KPIsTypical: Usually nobody DE
- External accountant and payroll consultantTypical: Usually outsourced
An estimate from your answers, not a diagnosis: the sign-up wizard lets you refine it hat by hat. Your answers stay in this browser tab only.
The functions
What a typical Cleaning and facility services company has to cover
Function by function: how it is usually covered, what hurts, and where a Digital Employee can take the hat under the supervision of whoever wears it today.
Owner and management
(1)
Operations: supervisors, cleaners and scheduling
(5)
Site supervisors: sites, quality and client contact
Usually someone full timeThis one is done by a person.
Cleaners on site shifts
Usually someone full timeThis one is done by a person.
Shift scheduling drafts, cover chain and timesheets collection
Usually someone full timeShifts for thirty people across forty sites are rebuilt every morning for absences, the cover is found by phone at six and the timesheets are reconciled twice.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesClient desk: complaints, service requests and extras
Usually a shared hatComplaints and extra requests arrive on the supervisors' mobiles and the owner's mailbox, so nothing is logged and the extra is never invoiced.
Digital Employee ยท Support Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesQuotes, site surveys and follow-up
Usually the owner, after hoursA quote needs a site survey the owner does on Saturday, and the ones that get no answer are the sites a competitor took.
Digital Employee ยท Sales Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesAdministration, tenders and compliance
(9)
Contract invoicing from signed sheets and collections
Usually someone full timeTimesheets are reconciled for the invoice and again for the payroll, and the client checks the invoice against the signed sheets before paying at ninety days.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesTenders, public procurement and bid files
Usually the owner, after hoursTenders are the owner's nights and a missing document is the usual way to lose a site held for ten years.
Digital Employee ยท Sales Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesSite checklists, supplies, machines and safety documents per site
Usually a shared hatQuality checks are done when a client complains, supplies reach the sites when the supervisor shouts and the safety documents per site are in a binder.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesTraining, safety, machine inspections and certifications register
Usually a shared hatThe training certificates, the safety documents per site, the machine inspections and the company certifications have dates in a shared sheet.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesPeople administration: contracts, onboarding, site clearances and payroll inputs
Usually someone full timeForty part-time contracts, the onboarding paperwork that lags the start, the site clearances and the payroll inputs are administration's last week of the month.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesHiring of cleaners and supervisors and candidate screening
Usually a shared hatHiring cleaners is continuous and the applications from the platforms are answered when someone has a day.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesSupplier invoices, bank matching and payment packs
Usually a shared hatSupplier invoices for products, machines and vehicles arrive on three channels and are checked by whoever received the goods.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesMonthly reporting and KPIs
Usually nobodyThe owner reads margin per contract, hours and cash from the app, the invoices and the payroll sheet, and the three never agree.
Digital Employee ยท Administration Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesExternal accountant and payroll consultant
Usually outsourcedThe books and the payroll of forty part-time contracts are outsourced and fed in monthly batches, and the corrections come back at the quarter.
This one is done by a person.
The first week
What starts after the brief is complete, with every condition kept visible.
-
A task from the role brief
Once the brief is complete and the Digital Employee is active, Scovai creates a first task from the role definition. An incomplete brief never produces invented work.
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A useful daily summary
At 07:30 local time, supervisors and the workspace owner receive yesterday's work, open approvals, incidents, silence and spend. Empty days send no email, except for the quiet Monday check-in.
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Phone updates by choice
The push invitation appears only after the first approval request. If you do not enable it, the operational picture remains available in the email summary.
How it works
From a reference model to your structure
1
Start from the model
Sign up on the free AGENTIC plan with this blueprint preloaded. You confirm the profile and the functions; nothing is written until you apply.
Found your company 2
Assign the hats
Say who does what today. The mirror shows the load per person and the functions still uncovered, and marks where a Digital Employee is honestly proposable.
See how Digital Employees work 3
Hire from the marketplace
Explore Digital Employees by role and competence. Assign one only after choosing a seat, a clear brief and a human supervisor.
Browse the marketplace Questions
Straight answers
Who supervises the digital employees?
Each digital employee sits in a seat under a named person in the company, usually the owner or the operations manager. It covers an administrative or support function under that person's supervision, reports what it did, and stops whenever the supervisor says so. No digital employee sits in the professional core seat.
What does a digital employee never decide?
Anything the owner and the supervisors decide: a quote and its price, a shift plan that touches a person, a hire, a contract with a client, a safety measure, an answer to a complaint, a tender bid, and whatever its brief marks as reserved: payments, anything sent to an authority or a public client, any access to a client site. On those it prepares the work and asks before acting; the first message to any outside recipient is always a draft.
Where does it take its data from?
From the workforce scheduling app, the timesheets, the procurement portals, the client portals, the bank, the mailbox and the folders you connect to its seat, and from what the supervisors and administration tell it. It reads nothing you have not connected, contacts nobody you have not listed and handles personal data only within the systems you already use.
What does it cost?
Each digital employee is billed monthly by price band, shown in your currency on the marketplace before you claim a seat. You claim one seat at a time and can release it; there is no bundle price.
