Notary
Usually someone full timeThis one is done by a person.
Notary practice
Map the work, assign responsibilities and assess where digital support could help. Adapt this starting structure to your team.
A typical Notary practice with 5 people covers 9 functions.
Up to 7 functions are eligible for Digital Employee support, under a personโs supervision.
Free AGENTIC plan. Your answers below travel with the link: no names, no free text.
Already up and running? The X-ray compares your real departments and positions with this typical company and creates only what is missing. Nothing you have is changed.
- dedicated
- 4
Functions someone does full time.
- hats
- 2
Functions carried by someone who already carries others.
- uncovered
- 2
Functions nobody does today.
- Outsourced
- 1
Functions entrusted to an external specialist.
How does it look at your place?
Set your team size and say who covers each function today. The four numbers update as you go. Nothing leaves this page until you sign up.
5 people
4
dedicated
2
hats
2
uncovered
1
Outsourced
Who does it at your place?
- NotaryTypical: Usually someone full time
- Deed clerks: searches, drafts and pre-signing checksTypical: Usually someone full time DE
- Deed taxes collection, remittance and fee statementsTypical: Usually someone full time DE
- Front desk, signings agenda and party receptionTypical: Usually someone full time DE
- Party identification, anti-money-laundering checks and document collectionTypical: Usually nobody DE
- Filings, remittances and registers calendarTypical: Usually the owner, after hours DE
- Practice suppliers, software, archive and insuranceTypical: Usually the owner, after hours DE
- Hiring of deed clerks and candidate screeningTypical: Usually nobody DE
- External accountant and payroll consultantTypical: Usually outsourced
An estimate from your answers, not a diagnosis: the sign-up wizard lets you refine it hat by hat. Your answers stay in this browser tab only.
The functions
What a typical Notary practice has to cover
Function by function: how it is usually covered, what hurts, and where a Digital Employee can take the hat under the supervision of whoever wears it today.
Notary
(1)
Deed preparation
(1)
Deed clerks: searches, drafts and pre-signing checks
Usually someone full timeTwo clerks run the searches, draft the deeds and check the files for eight signings a week, and the missing document is found the evening before.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesFront office and client documents
(2)
Front desk, signings agenda and party reception
Usually someone full timeOne desk schedules eight signings a week, answers the parties, the banks and the agencies and welcomes them, so the phone rings out on signing days.
Digital Employee ยท Administration Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesParty identification, anti-money-laundering checks and document collection
Usually nobodyDocuments arrive by mail, certified mail, courier and in person, and the desk chases the parties and the banks until the day before the signing.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesAdministration, taxes and registers
(5)
Deed taxes collection, remittance and fee statements
Usually someone full timeFees are invoiced per deed and the taxes collected are remitted in batches reconciled at month end, with the difference found at the inspection.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesFilings, remittances and registers calendar
Usually the owner, after hoursThe filings and the remittances after each signing have terms the law sets and the state enforces, kept in the clerks' heads and a shared sheet.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesPractice suppliers, software, archive and insurance
Usually the owner, after hoursThe practice software, the registry access contracts, the archive storage and the insurance renew by silence and are read when the invoice arrives.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesHiring of deed clerks and candidate screening
Usually nobodyA clerk's notice with eight signings a week is a crisis, and the search runs through colleagues.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesExternal accountant and payroll consultant
Usually outsourcedThe practice's own books and payroll are outsourced and fed in batches while the clerks prepare the deeds.
This one is done by a person.
The first week
What starts after the brief is complete, with every condition kept visible.
-
A task from the role brief
Once the brief is complete and the Digital Employee is active, Scovai creates a first task from the role definition. An incomplete brief never produces invented work.
-
A useful daily summary
At 07:30 local time, supervisors and the workspace owner receive yesterday's work, open approvals, incidents, silence and spend. Empty days send no email, except for the quiet Monday check-in.
-
Phone updates by choice
The push invitation appears only after the first approval request. If you do not enable it, the operational picture remains available in the email summary.
How it works
From a reference model to your structure
1
Start from the model
Sign up on the free AGENTIC plan with this blueprint preloaded. You confirm the profile and the functions; nothing is written until you apply.
Found your company 2
Assign the hats
Say who does what today. The mirror shows the load per person and the functions still uncovered, and marks where a Digital Employee is honestly proposable.
See how Digital Employees work 3
Hire from the marketplace
Explore Digital Employees by role and competence. Assign one only after choosing a seat, a clear brief and a human supervisor.
Browse the marketplace Questions
Straight answers
Who supervises the digital employees?
Each digital employee sits in a seat under a named person in the practice, usually the notary or the senior deed clerk. It covers an administrative or support function under that person's supervision, reports what it did, and stops whenever the supervisor says so. No digital employee sits in the professional core seat.
What does a digital employee never decide?
Anything the notary is responsible for: a deed, a will, a company act, the identification of a party, the advice given at the signing, the taxes collected and remitted, and whatever its brief marks as reserved: fees, anything sent to a registry or an authority, any document that leaves the practice. On those it prepares the work and asks before acting; the first message to any outside recipient is always a draft.
Where does it take its data from?
From the notarial practice software, the land and company registry portals, the certified mailbox, the document folders you connect to its seat, and from what the notary and the deed clerks tell it. It reads nothing you have not connected, contacts nobody you have not listed and handles personal data only within the systems you already use.
What does it cost?
Each digital employee is billed monthly by price band, shown in your currency on the marketplace before you claim a seat. You claim one seat at a time and can release it; there is no bundle price.
