Owner and principal broker
Usually someone full timeThis one is done by a person.
Real estate agency
Connect property listings, portal enquiries, viewing appointments and contract paperwork. Define responsibilities across client contact, negotiations and agency administration.
A typical Real estate agency with 5 people covers 14 functions.
Up to 10 functions are eligible for Digital Employee support, under a personโs supervision.
Free AGENTIC plan. Your answers below travel with the link: no names, no free text.
Already up and running? The X-ray compares your real departments and positions with this typical company and creates only what is missing. Nothing you have is changed.
- dedicated
- 2
Functions someone does full time.
- hats
- 8
Functions carried by someone who already carries others.
- uncovered
- 3
Functions nobody does today.
- Outsourced
- 1
Functions entrusted to an external specialist.
How does it look at your place?
Set your team size and say who covers each function today. The four numbers update as you go. Nothing leaves this page until you sign up.
5 people
2
dedicated
8
hats
3
uncovered
1
Outsourced
Who does it at your place?
- Owner and principal brokerTypical: Usually someone full time
- Sales and lettings agent: valuations, viewings and negotiationTypical: Usually someone full time
- Listing acquisition and owner prospectingTypical: Usually a shared hat
- Portal enquiry response and lead qualificationTypical: Usually the owner, after hours DE
- Viewing scheduling, confirmations and remindersTypical: Usually a shared hat DE
- Listing descriptions, photos and portal publishingTypical: Usually a shared hat DE
- Social media, newsletter and local marketingTypical: Usually nobody DE
- Offers, contracts, deposits and compliance paperworkTypical: Usually a shared hat DE
- Landlord and tenant administration: renewals, deposits and maintenance requestsTypical: Usually the owner, after hours DE
- Invoicing, commission collection and agency bookkeepingTypical: Usually the owner, after hours DE
- Suppliers: portals, photographers and office servicesTypical: Usually the owner, after hours DE
- After-sale follow-up, reviews and referralsTypical: Usually nobody DE
- Occasional hiring of agents and office staffTypical: Usually nobody DE
- External accounting and payroll liaisonTypical: Usually outsourced
An estimate from your answers, not a diagnosis: the sign-up wizard lets you refine it hat by hat. Your answers stay in this browser tab only.
The functions
What a typical Real estate agency has to cover
Function by function: how it is usually covered, what hurts, and where a Digital Employee can take the hat under the supervision of whoever wears it today.
Agency management
(5)
Invoicing, commission collection and agency bookkeeping
Usually the owner, after hoursCommission invoices are issued when the deed is remembered, and reminders go out from the owner's phone.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesSuppliers: portals, photographers and office services
Usually the owner, after hoursPortal subscriptions renew automatically and nobody checks which listings still pay for themselves.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesOccasional hiring of agents and office staff
Usually nobodyNew agents come from a rival's desk or a cousin's friend.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesExternal accounting and payroll liaison
Usually outsourcedThe external accountant gets the agency's records at quarter end, in one envelope.
This one is done by a person.
Sales and lettings
(4)
Sales and lettings agent: valuations, viewings and negotiation
Usually someone full timeThis one is done by a person.
Listing acquisition and owner prospecting
Usually a shared hatEvery agent chases new listings between viewings, so the pipeline depends on whose week it is.
This one is done by a person.
Portal enquiry response and lead qualification
Usually the owner, after hoursPortal enquiries that arrive in the evening are answered the next afternoon, when the buyer has moved on.
Digital Employee ยท Sales Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesAfter-sale follow-up, reviews and referrals
Usually nobodyHappy buyers are never asked for a review, and past clients are not contacted again.
Digital Employee ยท Marketing Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesOffice administration
(3)
Viewing scheduling, confirmations and reminders
Usually a shared hatViewings are booked by whichever agent picks up, and no-shows are discovered at the door.
Digital Employee ยท Administration Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesOffers, contracts, deposits and compliance paperwork
Usually a shared hatThe anti-money-laundering form and the energy certificate are collected after the offer, in a hurry.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesLandlord and tenant administration: renewals, deposits and maintenance requests
Usually the owner, after hoursLease renewals are noticed when the tenant calls, and repair requests live in the owner's chat.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesListings and marketing
(2)
Listing descriptions, photos and portal publishing
Usually a shared hatListing descriptions are written on the phone between viewings and copied from the last one.
Digital Employee ยท Marketing Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesSocial media, newsletter and local marketing
Usually nobodyThe agency page posts a sold sign twice a year.
Digital Employee ยท Marketing Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesThe first week
What starts after the brief is complete, with every condition kept visible.
-
A task from the role brief
Once the brief is complete and the Digital Employee is active, Scovai creates a first task from the role definition. An incomplete brief never produces invented work.
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A useful daily summary
At 07:30 local time, supervisors and the workspace owner receive yesterday's work, open approvals, incidents, silence and spend. Empty days send no email, except for the quiet Monday check-in.
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Phone updates by choice
The push invitation appears only after the first approval request. If you do not enable it, the operational picture remains available in the email summary.
How it works
From a reference model to your structure
1
Start from the model
Sign up on the free AGENTIC plan with this blueprint preloaded. You confirm the profile and the functions; nothing is written until you apply.
Found your company 2
Assign the hats
Say who does what today. The mirror shows the load per person and the functions still uncovered, and marks where a Digital Employee is honestly proposable.
See how Digital Employees work 3
Hire from the marketplace
Explore Digital Employees by role and competence. Assign one only after choosing a seat, a clear brief and a human supervisor.
Browse the marketplace Questions
Straight answers
Who supervises the digital employees?
Each digital employee sits in a seat under a named person in the agency, usually the owner or the office administrator. It covers the function under that person's supervision, reports what it did, and stops whenever the supervisor says so. Valuations, viewings and negotiations stay with your agents.
What does a digital employee never decide?
Whatever its brief marks as reserved: prices, fees and discounts, contract terms, payments, anything published under the agency's name and any commitment to a buyer, owner or tenant. On those it prepares the work and asks before acting.
Where does it take its data from?
From the portal back-office, CRM, mailboxes, calendars and document folders you connect to its seat, and from what your team tells it. It reads nothing you have not connected and contacts nobody you have not listed.
What does it cost?
Each digital employee is billed monthly by price band, shown in your currency on the marketplace before you claim a seat. You claim one seat at a time and can release it; there is no bundle price.
