Owner dentist and clinical director
Usually someone full timeThis one is done by a person.
Dental clinic
Coordinate appointments, hygiene recalls, patient documents and treatment estimates. Distinguish reception and administrative work from the clinical responsibilities of dentists and assistants.
A typical Dental clinic with 5 people covers 14 functions.
Up to 9 functions are eligible for Digital Employee support, under a personโs supervision.
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Already up and running? The X-ray compares your real departments and positions with this typical company and creates only what is missing. Nothing you have is changed.
- dedicated
- 4
Functions someone does full time.
- hats
- 6
Functions carried by someone who already carries others.
- uncovered
- 3
Functions nobody does today.
- Outsourced
- 1
Functions entrusted to an external specialist.
How does it look at your place?
Set your team size and say who covers each function today. The four numbers update as you go. Nothing leaves this page until you sign up.
5 people
4
dedicated
6
hats
3
uncovered
1
Outsourced
Who does it at your place?
- Owner dentist and clinical directorTypical: Usually someone full time
- Dentists and hygienist: consultations, treatments and hygiene sessionsTypical: Usually someone full time
- Chairside assistance, sterilisation and clinical stockTypical: Usually someone full time
- Treatment estimates, price list and payment plansTypical: Usually the owner, after hours
- Reception, phone and appointment schedulingTypical: Usually someone full time DE
- Hygiene recalls and follow-up of accepted treatment plansTypical: Usually nobody DE
- Patient documents: consents, medical history, referrals and prior radiographsTypical: Usually a shared hat DE
- Patient invoicing, insurer claims and financing paperworkTypical: Usually a shared hat DE
- Dental supplies, lab orders and device maintenance registersTypical: Usually the owner, after hours DE
- Radiation protection, privacy, authorisations and regulatory deadlinesTypical: Usually the owner, after hours DE
- Staff rota, contracts, training certificates and payroll handoffTypical: Usually the owner, after hours DE
- Patient communication, website, listings and reviewsTypical: Usually nobody DE
- Occasional hiring of hygienists, assistants and desk staffTypical: Usually nobody DE
- External accounting and payroll liaisonTypical: Usually outsourced
An estimate from your answers, not a diagnosis: the sign-up wizard lets you refine it hat by hat. Your answers stay in this browser tab only.
The functions
What a typical Dental clinic has to cover
Function by function: how it is usually covered, what hurts, and where a Digital Employee can take the hat under the supervision of whoever wears it today.
Clinic management
(5)
Treatment estimates, price list and payment plans
Usually the owner, after hoursThe estimate is decided at the chair and written up between two patients, so the patient takes home a photo of a form.
This one is done by a person.
Staff rota, contracts, training certificates and payroll handoff
Usually the owner, after hoursHoliday requests live in a chat group, and the payroll consultant asks for the same attendance sheet every month.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesPatient communication, website, listings and reviews
Usually nobodyThe website shows opening hours from before the pandemic, and reviews are read by everyone and answered by nobody.
Digital Employee ยท Marketing Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesOccasional hiring of hygienists, assistants and desk staff
Usually nobodyA hygienist's notice starts a search through colleagues' contacts, usually after the chair is already empty.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesClinical care
(2)
Dentists and hygienist: consultations, treatments and hygiene sessions
Usually someone full timeThis one is done by a person.
Chairside assistance, sterilisation and clinical stock
Usually someone full timeThis one is done by a person.
Reception and patient flow
(3)
Reception, phone and appointment scheduling
Usually someone full timeOne receptionist runs the phone, the agenda of three chairs, the till and the paperwork, so the phone rings out whenever a patient is at the desk.
Digital Employee ยท Administration Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesHygiene recalls and follow-up of accepted treatment plans
Usually nobodySix-month hygiene recalls are promised at the chair and sent by nobody, so the hygienist's chair has gaps while new patients wait three weeks.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesPatient documents: consents, medical history, referrals and prior radiographs
Usually a shared hatConsents, medical history forms and prior radiographs are chased by whoever is at the desk, and a missing consent is found in the chair.
Digital Employee ยท Administration Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesAdministration and compliance
(4)
Patient invoicing, insurer claims and financing paperwork
Usually a shared hatInsurer and financing paperwork is filled between two patients and invoices are issued at closing time, so a rejected claim is discovered at month end.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesDental supplies, lab orders and device maintenance registers
Usually the owner, after hoursProsthetic cases go to the lab with a phone call and come back when the technician remembers, and the patient is booked before the crown is in the drawer.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesRadiation protection, privacy, authorisations and regulatory deadlines
Usually the owner, after hoursThe radiation register, the device log and the privacy paperwork live in a drawer and are updated when the inspector announces a visit.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesExternal accounting and payroll liaison
Usually outsourcedReceipts and invoices reach the external accountant in batches, and the payroll consultant asks for the same papers every month.
This one is done by a person.
The first week
What starts after the brief is complete, with every condition kept visible.
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A task from the role brief
Once the brief is complete and the Digital Employee is active, Scovai creates a first task from the role definition. An incomplete brief never produces invented work.
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A useful daily summary
At 07:30 local time, supervisors and the workspace owner receive yesterday's work, open approvals, incidents, silence and spend. Empty days send no email, except for the quiet Monday check-in.
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Phone updates by choice
The push invitation appears only after the first approval request. If you do not enable it, the operational picture remains available in the email summary.
How it works
From a reference model to your structure
1
Start from the model
Sign up on the free AGENTIC plan with this blueprint preloaded. You confirm the profile and the functions; nothing is written until you apply.
Found your company 2
Assign the hats
Say who does what today. The mirror shows the load per person and the functions still uncovered, and marks where a Digital Employee is honestly proposable.
See how Digital Employees work 3
Hire from the marketplace
Explore Digital Employees by role and competence. Assign one only after choosing a seat, a clear brief and a human supervisor.
Browse the marketplace Questions
Straight answers
Who supervises the digital employees?
Each digital employee sits in a seat under a named person in the clinic, usually the owner dentist or the receptionist. It covers an administrative function under that person's supervision, reports what it did, and stops whenever the supervisor says so. No digital employee sits in a clinical seat, prices a treatment or talks to a patient about their care.
What does a digital employee never decide?
Anything clinical, and whatever its brief marks as reserved: estimates and payment plans, discounts and refunds, orders to the lab and suppliers, anything sent to an insurer or an authority beyond the attachments, anything about your staff and any message that mentions a treatment. On those it prepares the work and asks before acting.
Where does it take its data from?
From the clinic software, the agenda, the mailboxes, the insurer and supplier portals and the folders you connect to its seat, and from what your team tells it. It reads nothing you have not connected, contacts nobody you have not listed and handles health data only within the systems you already use.
What does it cost?
Each digital employee is billed monthly by price band, shown in your currency on the marketplace before you claim a seat. You claim one seat at a time and can release it; there is no bundle price.
