Principal agent and mandate holder
Usually someone full timeThis one is done by a person.
Commercial agents agency
Map the work, assign responsibilities and assess where digital support could help. Adapt this starting structure to your team.
A typical Commercial agents agency with 5 people covers 9 functions.
Up to 6 functions are eligible for Digital Employee support, under a personโs supervision.
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Already up and running? The X-ray compares your real departments and positions with this typical company and creates only what is missing. Nothing you have is changed.
- dedicated
- 3
Functions someone does full time.
- hats
- 3
Functions carried by someone who already carries others.
- uncovered
- 2
Functions nobody does today.
- Outsourced
- 1
Functions entrusted to an external specialist.
How does it look at your place?
Set your team size and say who covers each function today. The four numbers update as you go. Nothing leaves this page until you sign up.
5 people
3
dedicated
3
hats
2
uncovered
1
Outsourced
Who does it at your place?
- Principal agent and mandate holderTypical: Usually someone full time
- Agents: territory visits, orders and customer relationshipTypical: Usually someone full time
- Back office: order entry, principal portals and shipping answersTypical: Usually someone full time DE
- Commission statements checks and invoicing to the principalsTypical: Usually the owner, after hours DE
- Leads from the principals, qualification and new customer follow-upTypical: Usually the owner, after hours DE
- Mandates, target letters and agents' filings registerTypical: Usually the owner, after hours DE
- Customer newsletter, principals' promotions and fairsTypical: Usually nobody DE
- Hiring of agents and back-office staff and candidate screeningTypical: Usually nobody DE
- External accountant of the agencyTypical: Usually outsourced
An estimate from your answers, not a diagnosis: the sign-up wizard lets you refine it hat by hat. Your answers stay in this browser tab only.
The functions
What a typical Commercial agents agency has to cover
Function by function: how it is usually covered, what hurts, and where a Digital Employee can take the hat under the supervision of whoever wears it today.
Agents
(2)
Agents: territory visits, orders and customer relationship
Usually someone full timeThis one is done by a person.
Back office
(7)
Back office: order entry, principal portals and shipping answers
Usually someone full timeOne person retypes the agents' orders into six principal portals after the cut-off and answers the customers who ask when it ships.
Digital Employee ยท Support Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCommission statements checks and invoicing to the principals
Usually the owner, after hoursCommission statements arrive in six formats and are checked against the orders on a Sunday; the difference is found at the yearly settlement.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesLeads from the principals, qualification and new customer follow-up
Usually the owner, after hoursThe leads from the principals' websites and the fairs are answered late, and the ones that got no answer are the customers a competitor opened.
Digital Employee ยท Sales Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesMandates, target letters and agents' filings register
Usually the owner, after hoursThe mandates, the exclusivity clauses, the target letters and the social security filings have dates the principal agent keeps in memory.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCustomer newsletter, principals' promotions and fairs
Usually nobodyThe principals' promotions reach the customers when an agent remembers, and the fair invitations go out the week before.
Digital Employee ยท Marketing Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesHiring of agents and back-office staff and candidate screening
Usually nobodyAn agent's notice orphans an area, and the search runs through contacts while the customers wait.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesExternal accountant of the agency
Usually outsourcedThe agency's books are outsourced and fed in batches, and the corrections come back at the quarter.
This one is done by a person.
The first week
What starts after the brief is complete, with every condition kept visible.
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A task from the role brief
Once the brief is complete and the Digital Employee is active, Scovai creates a first task from the role definition. An incomplete brief never produces invented work.
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A useful daily summary
At 07:30 local time, supervisors and the workspace owner receive yesterday's work, open approvals, incidents, silence and spend. Empty days send no email, except for the quiet Monday check-in.
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Phone updates by choice
The push invitation appears only after the first approval request. If you do not enable it, the operational picture remains available in the email summary.
How it works
From a reference model to your structure
1
Start from the model
Sign up on the free AGENTIC plan with this blueprint preloaded. You confirm the profile and the functions; nothing is written until you apply.
Found your company 2
Assign the hats
Say who does what today. The mirror shows the load per person and the functions still uncovered, and marks where a Digital Employee is honestly proposable.
See how Digital Employees work 3
Hire from the marketplace
Explore Digital Employees by role and competence. Assign one only after choosing a seat, a clear brief and a human supervisor.
Browse the marketplace Questions
Straight answers
Who supervises the digital employees?
Each digital employee sits in a seat under a named person in the agency, usually the principal agent or the back-office lead. It covers an administrative or support function under that person's supervision, reports what it did, and stops whenever the supervisor says so. No digital employee sits in the professional core seat.
What does a digital employee never decide?
Anything an agent negotiates: a price, a discount, a condition with a customer, a commitment to a principal, a commission dispute, and whatever its brief marks as reserved: payments, anything sent to a principal about the mandate, anything sent to a customer about money owed. On those it prepares the work and asks before acting; the first message to any outside recipient is always a draft.
Where does it take its data from?
From the CRM, the principals' order and commission portals, the mailbox and the folders you connect to its seat, and from what the agents and the back office tell it. It reads nothing you have not connected, contacts nobody you have not listed and handles personal data only within the systems you already use.
What does it cost?
Each digital employee is billed monthly by price band, shown in your currency on the marketplace before you claim a seat. You claim one seat at a time and can release it; there is no bundle price.
