President and board
Usually someone full timeThis one is done by a person.
Social cooperative
Map the work, assign responsibilities and assess where digital support could help. Adapt this starting structure to your team.
A typical Social cooperative with 40 people covers 13 functions.
Up to 9 functions are eligible for Digital Employee support, under a personโs supervision.
Free AGENTIC plan. Your answers below travel with the link: no names, no free text.
Already up and running? The X-ray compares your real departments and positions with this typical company and creates only what is missing. Nothing you have is changed.
- dedicated
- 5
Functions someone does full time.
- hats
- 6
Functions carried by someone who already carries others.
- uncovered
- 1
Functions nobody does today.
- Outsourced
- 1
Functions entrusted to an external specialist.
How does it look at your place?
Set your team size and say who covers each function today. The four numbers update as you go. Nothing leaves this page until you sign up.
40 people
5
dedicated
6
hats
1
uncovered
1
Outsourced
Who does it at your place?
- President and boardTypical: Usually someone full time
- Service coordinatorsTypical: Usually someone full time
- Operators, educators and care workersTypical: Usually someone full time
- Shift planning drafts, cover chain and timesheets collectionTypical: Usually a shared hat DE
- Invoicing to the public bodies and monthly service reportsTypical: Usually someone full time DE
- Tenders, public procurement and bid filesTypical: Usually a shared hat DE
- Accreditation, qualifications, training hours and safety registerTypical: Usually a shared hat DE
- People administration: contracts, onboarding, training and payroll handoffTypical: Usually someone full time DE
- Hiring of operators and educators and candidate screeningTypical: Usually a shared hat DE
- Supplier invoices, bank matching and payment packsTypical: Usually a shared hat DE
- Front desk: families, public bodies and the coordinators' agendasTypical: Usually a shared hat DE
- Community newsletter, donors and volunteersTypical: Usually nobody DE
- External accountant and payroll consultantTypical: Usually outsourced
An estimate from your answers, not a diagnosis: the sign-up wizard lets you refine it hat by hat. Your answers stay in this browser tab only.
The functions
What a typical Social cooperative has to cover
Function by function: how it is usually covered, what hurts, and where a Digital Employee can take the hat under the supervision of whoever wears it today.
Presidency and board
(1)
Services: coordinators and operators
(3)
Service coordinators
Usually someone full timeThis one is done by a person.
Operators, educators and care workers
Usually someone full timeThis one is done by a person.
Shift planning drafts, cover chain and timesheets collection
Usually a shared hatShifts are rebuilt on spreadsheets every time an operator is sick, the cover is found by phone in the evening and the timesheets are retyped three times.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesAdministration, tenders and invoicing
(7)
Invoicing to the public bodies and monthly service reports
Usually someone full timeTimesheets are retyped for the invoice to the municipality and again for the payroll consultant, and the monthly report the payment depends on is late.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesTenders, public procurement and bid files
Usually a shared hatTenders are the cooperative's survival and are read at night by the president; a missing document is the usual way to lose a ten-year service.
Digital Employee ยท Sales Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesAccreditation, qualifications, training hours and safety register
Usually a shared hatThe accreditation requirements, the operators' qualifications and training hours and the safety checks of the centre and the vans have dates in binders.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesSupplier invoices, bank matching and payment packs
Usually a shared hatSupplier invoices for the centre, the vans and the supplies arrive on three channels and are paid when the reminder comes.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesFront desk: families, public bodies and the coordinators' agendas
Usually a shared hatFamilies call the coordinator's mobile and the public bodies' social workers call the president, so nothing is logged and everything is urgent.
Digital Employee ยท Administration Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCommunity newsletter, donors and volunteers
Usually nobodyDonors, volunteers and families receive a newsletter when someone has a month, and the social project reports go out late.
Digital Employee ยท Marketing Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesExternal accountant and payroll consultant
Usually outsourcedThe cooperative's books and payroll are outsourced and fed in monthly batches, and the corrections come back at the quarter.
This one is done by a person.
People and training
(2)
People administration: contracts, onboarding, training and payroll handoff
Usually someone full timeForty contracts, the onboarding paperwork done the week the operator starts, the training hours and the payroll inputs are administration's last week.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesHiring of operators and educators and candidate screening
Usually a shared hatHiring operators is a permanent search through the training schools and the platforms, and the applications get no answer.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesThe first week
What starts after the brief is complete, with every condition kept visible.
-
A task from the role brief
Once the brief is complete and the Digital Employee is active, Scovai creates a first task from the role definition. An incomplete brief never produces invented work.
-
A useful daily summary
At 07:30 local time, supervisors and the workspace owner receive yesterday's work, open approvals, incidents, silence and spend. Empty days send no email, except for the quiet Monday check-in.
-
Phone updates by choice
The push invitation appears only after the first approval request. If you do not enable it, the operational picture remains available in the email summary.
How it works
From a reference model to your structure
1
Start from the model
Sign up on the free AGENTIC plan with this blueprint preloaded. You confirm the profile and the functions; nothing is written until you apply.
Found your company 2
Assign the hats
Say who does what today. The mirror shows the load per person and the functions still uncovered, and marks where a Digital Employee is honestly proposable.
See how Digital Employees work 3
Hire from the marketplace
Explore Digital Employees by role and competence. Assign one only after choosing a seat, a clear brief and a human supervisor.
Browse the marketplace Questions
Straight answers
Who supervises the digital employees?
Each digital employee sits in a seat under a named person in the cooperative, usually the president, the general coordinator or the administration manager. It covers an administrative or support function under that person's supervision, reports what it did, and stops whenever the supervisor says so. No digital employee sits in the professional core seat.
What does a digital employee never decide?
Anything the board and the coordinators decide: the care of a person, a shift change that touches a person, a hire, a contract with a public body, an answer to a family or an authority, a tender bid and its price, and whatever its brief marks as reserved: payments, anything sent to a public body, any access to a person's file. On those it prepares the work and asks before acting; the first message to any outside recipient is always a draft.
Where does it take its data from?
From the service management software, the timesheets, the procurement portals, the public bodies' portals, the bank, the mailbox and the folders you connect to its seat, and from what the coordinators and administration tell it. Personal files of the people served are read only where the seat is authorised and never by a digital employee on its own. It reads nothing you have not connected, contacts nobody you have not listed and handles personal data only within the systems you already use.
What does it cost?
Each digital employee is billed monthly by price band, shown in your currency on the marketplace before you claim a seat. You claim one seat at a time and can release it; there is no bundle price.
