Workshop owner and master technician
Usually someone full timeThis one is done by a person.
Vehicle repair workshop
Organize job bookings, estimates, parts orders and service reminders. Distinguish repair work from customer communication, payment follow-up and workshop administration.
A typical Workshop and garage with 5 people covers 13 functions.
Up to 9 functions are eligible for Digital Employee support, under a personโs supervision.
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- dedicated
- 2
Functions someone does full time.
- hats
- 7
Functions carried by someone who already carries others.
- uncovered
- 3
Functions nobody does today.
- Outsourced
- 1
Functions entrusted to an external specialist.
How does it look at your place?
Set your team size and say who covers each function today. The four numbers update as you go. Nothing leaves this page until you sign up.
5 people
2
dedicated
7
hats
3
uncovered
1
Outsourced
Who does it at your place?
- Workshop owner and master technicianTypical: Usually someone full time
- Vehicle diagnosis, repair and servicingTypical: Usually someone full time
- Front desk, phone and job bookingsTypical: Usually a shared hat DE
- Quotes, pricing and customer authorisation of workTypical: Usually the owner, after hours
- Service, inspection and tyre-season reminders to customersTypical: Usually nobody DE
- Parts ordering, supplier follow-up, returns and warranty claimsTypical: Usually a shared hat DE
- Job invoicing, payment tracking and collection from fleet customersTypical: Usually a shared hat DE
- Complaints, comebacks and goodwill casesTypical: Usually the owner, after hours DE
- Staff files, apprenticeship paperwork and payroll handoffTypical: Usually a shared hat DE
- Bookkeeping, tax filings and annual accounts (external accountant)Typical: Usually outsourced
- Safety, environmental and equipment inspection registersTypical: Usually the owner, after hours DE
- Map listing, online reviews and social postsTypical: Usually nobody DE
- Occasional hiring of mechanics and apprenticesTypical: Usually nobody DE
An estimate from your answers, not a diagnosis: the sign-up wizard lets you refine it hat by hat. Your answers stay in this browser tab only.
The functions
What a typical Workshop and garage has to cover
Function by function: how it is usually covered, what hurts, and where a Digital Employee can take the hat under the supervision of whoever wears it today.
Workshop
(3)
Safety, environmental and equipment inspection registers
Usually the owner, after hoursThe lift inspection, the waste-oil register and the training certificates are remembered when the inspector calls.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesOccasional hiring of mechanics and apprentices
Usually nobodyA new mechanic is found by asking the trade school and the parts representative, usually after someone has left.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesService bays
(2)
Vehicle diagnosis, repair and servicing
Usually someone full timeThis one is done by a person.
Parts ordering, supplier follow-up, returns and warranty claims
Usually a shared hatParts are ordered by phone between two jobs, and the wrong part is discovered under the lift.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesFront desk and customer care
(5)
Front desk, phone and job bookings
Usually a shared hatThe front desk also prints the invoices and returns the parts, so the phone rings out whenever a customer is at the counter.
Digital Employee ยท Administration Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesQuotes, pricing and customer authorisation of work
Usually the owner, after hoursEvery quote waits for the owner to come out from under a car, and extra work is agreed by phone and not written down.
This one is done by a person.
Service, inspection and tyre-season reminders to customers
Usually nobodyNobody reminds customers their inspection or service is due, so they come back when the car fails.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesComplaints, comebacks and goodwill cases
Usually the owner, after hoursA comeback is handled at the counter by whoever is there, and the same argument happens twice.
Digital Employee ยท Support Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesMap listing, online reviews and social posts
Usually nobodyOnline reviews are read but never answered, and the opening hours on the map are two years old.
Digital Employee ยท Marketing Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesAdministration
(3)
Job invoicing, payment tracking and collection from fleet customers
Usually a shared hatInvoices are printed at closing time and fleet customers are chased at month end, when the money is already late.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesStaff files, apprenticeship paperwork and payroll handoff
Usually a shared hatContracts, the apprenticeship file and the training certificates sit in a drawer until the payroll consultant asks.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesBookkeeping, tax filings and annual accounts (external accountant)
Usually outsourcedThis one is done by a person.
The first week
What starts after the brief is complete, with every condition kept visible.
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A task from the role brief
Once the brief is complete and the Digital Employee is active, Scovai creates a first task from the role definition. An incomplete brief never produces invented work.
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A useful daily summary
At 07:30 local time, supervisors and the workspace owner receive yesterday's work, open approvals, incidents, silence and spend. Empty days send no email, except for the quiet Monday check-in.
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Phone updates by choice
The push invitation appears only after the first approval request. If you do not enable it, the operational picture remains available in the email summary.
How it works
From a reference model to your structure
1
Start from the model
Sign up on the free AGENTIC plan with this blueprint preloaded. You confirm the profile and the functions; nothing is written until you apply.
Found your company 2
Assign the hats
Say who does what today. The mirror shows the load per person and the functions still uncovered, and marks where a Digital Employee is honestly proposable.
See how Digital Employees work 3
Hire from the marketplace
Explore Digital Employees by role and competence. Assign one only after choosing a seat, a clear brief and a human supervisor.
Browse the marketplace Questions
Straight answers
Who supervises the digital employees?
Each digital employee sits in a seat under a named person in your garage, usually the owner or the front-desk person. It covers the function under that person's supervision, reports what it did, and stops whenever the supervisor says so. Diagnosis, repair and the quote stay with your technicians.
What does a digital employee never decide?
Whatever its brief marks as reserved: in a garage that means quotes and prices, goodwill and refunds, parts purchases, any promise made to a customer or a supplier and anything about your staff. On those it prepares the work and asks before acting.
Where does it take its data from?
From the workshop software, the diary, the mailboxes, the supplier portals, the invoicing tool and the folders you connect to its seat, and from what your team tells it. It reads nothing you have not connected and contacts nobody you have not listed.
What does it cost?
Each digital employee is billed monthly by price band, shown in your currency on the marketplace before you claim a seat. You claim one seat at a time and can release it; there is no bundle price.
