Organize deal-flow screening, data rooms and checklists, committee packs, portfolio KPIs, founder programmes and introductions, investor reporting, fund finance and compliance registers. A starting structure for keeping the investment decision, the marks and the investor relationship with the partners while screening, packs, reports and registers run every day.
A typical Venture capital firm with 20 people covers 23 functions.
Up to 16 functions are eligible for Digital Employee support, under a personโs supervision.
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Functions someone does full time.
Functions carried by someone who already carries others.
Functions nobody does today.
Functions entrusted to an external specialist.
Start with the model and change only what differs in your company. One person can cover several functions.
Include yourself. Functions do not mean new people to hire.
This is an initial estimate, not your companyโs org chart. Youโll review it in your Scovai workspace.
Continue with this structureThe โIn the modelโ line describes the example, not your company. If you leave an answer unchanged, we keep that reference.
In the model: One dedicated person
In the model: One dedicated person
In the model: One dedicated person
In the model: Shared with other duties
DE support may be suitable
In the model: Shared with other duties
DE support may be suitable
In the model: Shared with other duties
DE support may be suitable
In the model: Shared with other duties
DE support may be suitable
In the model: One dedicated person
In the model: One dedicated person
DE support may be suitable
In the model: Still to be covered
DE support may be suitable
In the model: Shared with other duties
DE support may be suitable
In the model: One dedicated person
DE support may be suitable
In the model: One dedicated person
DE support may be suitable
In the model: One dedicated person
In the model: One dedicated person
DE support may be suitable
In the model: One dedicated person
In the model: One dedicated person
DE support may be suitable
In the model: Shared with other duties
DE support may be suitable
In the model: Outsourced
In the model: One dedicated person
DE support may be suitable
In the model: Shared with other duties
DE support may be suitable
In the model: Shared with other duties
DE support may be suitable
In the model: Shared with other duties
DE support may be suitable
Explore the modelโs functions, area by area. Coverage is a starting point; suggested Digital Employees need to be reviewed before activation.
Coverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeCoverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeCoverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeCoverage in the model: Shared with other duties
Hundreds of inbound decks a quarter are screened by whichever associate has an evening, and the CRM shows the deals someone remembered to log.
A Digital Employee can cover this function
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCoverage in the model: Shared with other duties
The checklist is copied from the last deal and the data room is read by whoever opens it, so a missing document is found the night before the committee.
A Digital Employee can cover this function
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCoverage in the model: Shared with other duties
The committee pack is assembled the night before from five folders, and the conditions the committee set are remembered by the partner who set them.
A Digital Employee can cover this function
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCoverage in the model: Shared with other duties
Quarterly numbers are chased by email from twenty founders by whichever associate covers them, and the valuation file is rebuilt each quarter from the last.
A Digital Employee can cover this function
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCoverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeCoverage in the model: One dedicated person
A seven-week cohort, a founders' day and monthly expert sessions are run by one coordinator from a spreadsheet and the vendors are chased the week before.
A Digital Employee can cover this function
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCoverage in the model: Still to be covered
Every founder is promised help with the key hires and nobody in the firm has the week to map a market, so the promise is a forwarded CV.
A Digital Employee can cover this function
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCoverage in the model: Shared with other duties
The introductions promised at the term sheet depend on which partner remembers whom, and the request a founder made in March is found in May.
A Digital Employee can cover this function
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCoverage in the model: One dedicated person
The insights that bring the firm its inbound and its investors' attention are written between two other jobs, and the newsletter goes out when it goes out.
A Digital Employee can cover this function
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCoverage in the model: One dedicated person
The channels are fed from a phone between events, the website changes when a founder asks, and a press request is answered by the partner who reads it first.
A Digital Employee can cover this function
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCoverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeCoverage in the model: One dedicated person
The quarterly report is assembled from the administrator's file, five spreadsheets and the partners' emails, and each investor data request starts from scratch.
A Digital Employee can cover this function
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCoverage in the model: One dedicated person
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeCoverage in the model: One dedicated person
Supplier invoices, deal expenses to recharge to the funds and the bank are matched at month end by one associate, and the administrator asks the same questions.
A Digital Employee can cover this function
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCoverage in the model: Shared with other duties
The regulator's filings, the side letter obligations and the investors' know-your-customer renewals live in the CFO's calendar and outside counsel's memory.
A Digital Employee can cover this function
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCoverage in the model: Outsourced
The funds' books, the audit, the tax filings and the deal documents are outsourced and fed in batches, and the questions come back at the quarter end.
No Digital Employee suggested for this function
In your structure, you can clarify who handles it, what results to expect and who makes the decisions.
Define this role with MikeCoverage in the model: One dedicated person
Five partners' calendars, travel across twelve markets, the office and every request nobody owns run through an office manager and two assistants.
A Digital Employee can cover this function
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCoverage in the model: Shared with other duties
Twenty contracts, the visas and permits of an international team and the monthly payroll inputs are the office manager's last week of the month.
A Digital Employee can cover this function
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCoverage in the model: Shared with other duties
An analyst search brings four hundred applications to a partner's inbox once a year, and the candidates who never heard back are next year's founders.
A Digital Employee can cover this function
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesCoverage in the model: Shared with other duties
The deal CRM, the data providers, the portfolio tool, the licences and the accesses of twenty people renew by silence and are read when the invoice arrives.
A Digital Employee can cover this function
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesWhat starts after the brief is complete, with every condition kept visible.
Once the brief is complete and the Digital Employee is active, Scovai creates a first task from the role definition. An incomplete brief never produces invented work.
At 07:30 local time, supervisors and the workspace owner receive yesterday's work, open approvals, incidents, silence and spend. Empty days send no email, except for the quiet Monday check-in.
The push invitation appears only after the first approval request. If you do not enable it, the operational picture remains available in the email summary.
Sign up on the free AGENTIC plan with this blueprint preloaded. You confirm the profile and the functions; nothing is written until you apply.
Found your companySay who handles each function. See the overall coverage estimate update and where a Digital Employee is suggested. Youโll review the structure in your Scovai workspace.
See how Digital Employees workExplore Digital Employees by role and competence. Assign one only after choosing a seat, a clear brief and a human supervisor.
Explore Digital EmployeesEach digital employee sits in a seat under a named person in the firm, usually the managing partner, the partner who leads the deal, the head of platform, the CFO or the office manager. It covers an administrative or support function under that person's supervision, reports what it did, and stops whenever the supervisor says so. No digital employee sits in the professional core seat.
Anything the partnership decides or signs: whether to invest, at what valuation and terms, a portfolio company board vote, a capital call, a distribution, a valuation mark, an LP commitment, and whatever its brief marks as reserved: anything sent to a limited partner, a founder, a regulator or an auditor, any number that leaves the firm. On those it prepares the work and asks before acting; the first message to any outside recipient is always a draft.
From the deal CRM, the data rooms, the portfolio reporting tool, the fund administrator's portal, the LP portal, the shared drive and the mailboxes you connect to its seat, and from what the partners, the investment team and operations tell it. It reads nothing you have not connected, contacts nobody you have not listed and handles personal data only within the systems you already use.
Each digital employee is billed monthly by price band, shown in your currency on the marketplace before you claim a seat. You claim one seat at a time and can release it; there is no bundle price.
