Practice owner and lead physician
Usually someone full timeThis one is done by a person.
Medical practice
Organize appointments, patient reminders, document collection and invoicing. A starting structure that separates reception and administrative support from clinical decisions and care.
A typical Medical practice with 5 people covers 13 functions.
Up to 9 functions are eligible for Digital Employee support, under a personโs supervision.
Free AGENTIC plan. Your answers below travel with the link: no names, no free text.
Already up and running? The X-ray compares your real departments and positions with this typical company and creates only what is missing. Nothing you have is changed.
- dedicated
- 4
Functions someone does full time.
- hats
- 5
Functions carried by someone who already carries others.
- uncovered
- 3
Functions nobody does today.
- Outsourced
- 1
Functions entrusted to an external specialist.
How does it look at your place?
Set your team size and say who covers each function today. The four numbers update as you go. Nothing leaves this page until you sign up.
5 people
4
dedicated
5
hats
3
uncovered
1
Outsourced
Who does it at your place?
- Practice owner and lead physicianTypical: Usually someone full time
- Physician consultations and diagnosisTypical: Usually someone full time
- Nursing and clinical supportTypical: Usually someone full time
- Reception, phone and appointment schedulingTypical: Usually someone full time DE
- Appointment reminders and follow-up recallsTypical: Usually nobody DE
- Patient document collection: consent forms, referrals and reportsTypical: Usually a shared hat DE
- Patient invoicing and third-party payer claimsTypical: Usually a shared hat DE
- Medical supplies ordering and device maintenance registersTypical: Usually the owner, after hours DE
- Privacy, authorisations and regulatory deadlinesTypical: Usually the owner, after hours DE
- Staff rota, contracts and HR paperworkTypical: Usually the owner, after hours DE
- Patient communication, website and reviewsTypical: Usually nobody DE
- Occasional hiring of clinical and desk staffTypical: Usually nobody DE
- External accounting and payroll liaisonTypical: Usually outsourced
An estimate from your answers, not a diagnosis: the sign-up wizard lets you refine it hat by hat. Your answers stay in this browser tab only.
The functions
What a typical Medical practice has to cover
Function by function: how it is usually covered, what hurts, and where a Digital Employee can take the hat under the supervision of whoever wears it today.
Practice management
(4)
Staff rota, contracts and HR paperwork
Usually the owner, after hoursHoliday requests live in a chat group, and the payroll consultant asks for the same papers every month.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesPatient communication, website and reviews
Usually nobodyThe website shows opening hours from three years ago, and nobody answers reviews.
Digital Employee ยท Marketing Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesOccasional hiring of clinical and desk staff
Usually nobodyA nurse's notice starts a scramble through friends of friends.
Digital Employee ยท HR Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesReception and patient scheduling
(3)
Reception, phone and appointment scheduling
Usually someone full timeTwo receptionists share one phone line and two notebooks, so the day's agenda is rebuilt by hand every morning.
Digital Employee ยท Administration Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesAppointment reminders and follow-up recalls
Usually nobodyNobody calls the patient back for the six-month check, so the follow-up slot stays empty.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesPatient document collection: consent forms, referrals and reports
Usually a shared hatConsent forms and referrals are chased by whoever is at the desk, and some never come back.
Digital Employee ยท Administration Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesClinical care
(2)
Physician consultations and diagnosis
Usually someone full timeThis one is done by a person.
Nursing and clinical support
Usually someone full timeThis one is done by a person.
Administration and compliance
(4)
Patient invoicing and third-party payer claims
Usually a shared hatThe receptionist issues invoices between patients, and insurer claims pile up until month end.
Digital Employee ยท Finance Plus band
A Digital Employee can cover this function
โฌ990 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesMedical supplies ordering and device maintenance registers
Usually the owner, after hoursThe owner reorders consumables at night, and the device maintenance register lives in a drawer.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesPrivacy, authorisations and regulatory deadlines
Usually the owner, after hoursPrivacy records, waste contracts and authorisation renewals are remembered when a letter from the authority arrives.
Digital Employee ยท Administration Core band
A Digital Employee can cover this function
โฌ490 /mo
Under the supervision of whoever wears that hat today. It reports what it does and asks before acting outside its brief.
See the Digital EmployeesExternal accounting and payroll liaison
Usually outsourcedReceipts and invoices reach the external accountant in batches, usually late.
This one is done by a person.
The first week
What starts after the brief is complete, with every condition kept visible.
-
A task from the role brief
Once the brief is complete and the Digital Employee is active, Scovai creates a first task from the role definition. An incomplete brief never produces invented work.
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A useful daily summary
At 07:30 local time, supervisors and the workspace owner receive yesterday's work, open approvals, incidents, silence and spend. Empty days send no email, except for the quiet Monday check-in.
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Phone updates by choice
The push invitation appears only after the first approval request. If you do not enable it, the operational picture remains available in the email summary.
How it works
From a reference model to your structure
1
Start from the model
Sign up on the free AGENTIC plan with this blueprint preloaded. You confirm the profile and the functions; nothing is written until you apply.
Found your company 2
Assign the hats
Say who does what today. The mirror shows the load per person and the functions still uncovered, and marks where a Digital Employee is honestly proposable.
See how Digital Employees work 3
Hire from the marketplace
Explore Digital Employees by role and competence. Assign one only after choosing a seat, a clear brief and a human supervisor.
Browse the marketplace Questions
Straight answers
Who supervises the digital employees?
Each digital employee sits in a seat under a named person in the practice, usually the owner physician or the senior receptionist. It covers an administrative function under that person's supervision, reports what it did, and stops whenever the supervisor says so. No digital employee sits in a clinical seat.
What does a digital employee never decide?
Anything clinical, and whatever its brief marks as reserved: appointments that change a treatment plan, communication a doctor has not approved, payments and any commitment to a patient or supplier. On those it prepares the work and asks before acting.
Where does it take its data from?
From the agenda, mailboxes, document folders and practice software you connect to its seat, and from what your team tells it. It reads nothing you have not connected, contacts nobody you have not listed and handles health data only within the systems you already use.
What does it cost?
Each digital employee is billed monthly by price band, shown in your currency on the marketplace before you claim a seat. You claim one seat at a time and can release it; there is no bundle price.
